Blogs

May 19, 2023

The Benefits of Team Building Exercises for Nonprofit Employers

As a nonprofit organization, it is essential to have a cohesive and productive team in order to efficiently achieve your mission and goals. Implementing team-building activities can significantly strengthen the bond among team members, improve communication and collaboration, and enhance overall team performance.

Research has shown that team-building activities have a positive impact on employee engagement and job satisfaction. By providing opportunities for team members to interact and work on common goals, you are creating a sense of belonging and promoting a positive work environment. This translates into better retention rates and higher productivity. Moreover, team-building activities can help identify and address areas where improvement might be needed, such as conflict resolution. As a result, team members will develop skills that are not only beneficial in the workplace but also transferable to other areas of life.

Apart from the benefits for team members, team-building activities can also benefit the organization as a whole. By fostering a positive work environment, you are more likely to attract and retain talented and dedicated volunteers and employees. You can find countless team building ideas depending on the desired outcome and your team's culture. Below we explore the benefits of team building exercises for nonprofit employers and their employees.

1. Enhances Communication: Team building exercises enhance communication among nonprofit employees. As team members get the chance to know each other better, communication improves, leading to smoother and more efficient interactions, which aligns your workforce towards a common goal.

2. Builds Trust: Trust plays a significant role in any work environment. Team building exercises are designed to enhance the feeling of trust between colleagues, opening opportunities to share personal experiences while building respect and empathy—making it easier for teams to work cohesively.

3. Increases Productivity: When employees have the chance to connect through team-building activities, they're more likely to produce high quality work. Team building activities can relay positive effects on an organization's productivity and performance, thus creating a better work environment.

4. Encourages Creativity: Various team building activities allow team members to think outside the box and provide practical solutions to organizational challenges. A team with a creative mindset is more likely to come up with unique problem-solving solutions that align with the organization's progress.

5. Promotes Inclusivity: Team building activities promote inclusion by providing a platform that promotes a positive and healthy work environment for each member of the team. Promoting inclusivity makes every member in the workplace feel valued and appreciated, which creates a comfortable and accommodating atmosphere in the workplace for everyone involved–endorsing diversification.

Implementing team-building activities at your nonprofit organization can have a significant impact on team performance, job satisfaction, employee engagement, and overall mission achievement. It is an investment that will pay dividends in the long run.

May 12, 2023

Employee Engagement in Nonprofits Before and After COVID

During the past decade, employers have become increasingly aware of the need to attend to employees' needs that range far beyond essential compensation and benefits.

With the understanding that workers are sacrificing large chunks of their lives to commit to their respective nonprofits' success, leaders have turned their focus to employee engagement in nonprofit organizations to ensure that employees feel recognized and valued as individuals. Knowing that highly engaged teams provide 21% more profitability, it's a goal that is well worth the effort.

Something interesting happened to employee engagement before and after COVID-19. During the peak of the pandemic, employees were happy that their jobs were preserved and that they had income. It made it easier for employers and employees to band together for a common goal, despite working in a sudden and forced remote context.

Employees were able to find the work-life balance employers had long sought to provide. The question is, where do things go from here for nonprofits and employee engagement?

Employee Engagement in Nonprofit Organizations with a Remote Workforce

As some employees have returned to the office, many still work remotely, leaving nonprofit leadership wondering how to maintain employee engagement and morale with a dispersed workforce.

Many nonprofits are now facing challenges such as remote employees experiencing a blurred work/life balance, higher burnout and worst of all, less engagement with co-workers, the nonprofit and its mission.

Here are five tips to help you encourage greater employee engagement before and after COVID-19 restrictions.

1. Commit to regular employee recognition practices: It is a long-held truth that employees need to feel valued beyond receiving a regular paycheck and standard benefits. Employee recognition drives loyalty, engagement and mutual success. Your recognition can be as simple as sending a personalized email saying, "Thank you for your hard work!" or you might hold monthly Microsoft Teams calls acknowledging top performers, providing gift cards for restaurants or shops near their respective homes.

2. Encourage regular video calls: Whether your nonprofit uses Zoom, Microsoft Teams or another video calling platform, encourage its regular use. Schedule daily meetings that last 10-15 minutes and give everyone a chance to say good morning and give a rundown of their day to help everyone maintain engagement and offer support to each other. This practice helps provide and nurture the cohesiveness they might be missing by seeing each other organically in passing in the office.

3. Provide professional development and growth opportunities: Let remote employees know that you want them to grow with your nonprofit. Offer them the same training and educational opportunities that you would offer if they were on-site. When you are willing to invest in employees’ futures, they understand that you value them for what they do now and all that they can do in the future. Employees want to work hard when they feel that you are allowing for and creating more opportunities for their growth, advancement and eventual leadership as well as the ability to make decisions.

4. Keep everyone up to speed with consistent communication: Communication is essential in any professional setting, but it has become crucial and more complex than ever before in remote and hybrid work model contexts. For instance, prevent situations where on-site employees get important company news before remote employees. If your organization is about to experience disruptions, good or bad, wait until you can gather everyone for a video conference call to share the news and discuss the path forward.

5. Find nonprofit human resource solutions that can help: The right human resource practices can help you avoid missteps in everything from daily communication to paying unemployment taxes for 501(c)(3) nonprofits. Find solutions that help you and your team remain focused on your core mission, leaving operational matters to an outsourced nonprofit human resources solution provider.

Our UST HR Workplace can help your team focus on your nonprofit's mission and everyone's satisfaction and success. As a UST member, simply log into your Mineral portal to access live HR certified consultants, 300+ on-demand training courses, an extensive compliance library, and more.

Sources

https://www.forbes.com/sites/nazbeheshti/2019/01/16/10-timely-statistics-about-the-connection-between-employee-engagement-and-wellness/?sh=28b9903222a0

https://hrexecutive.com/the-pandemics-surprising-impact-on-employee-engagement-and-enablement/

May 05, 2023

HR Question: Addressing Wearable Devices

Question: Lately, we’ve noticed employees using wearable devices while working. We have a policy that limits personal cell phone use at work. Can we expand that to include wearables like smartwatches?

Answer: Yes, you can expand your policy to include wearables or other smart devices that might cause distractions to your employees while they are working. Here are a few things to consider when revising your policies:

  • Focus your policy on the employee’s actions and not the technology itself. If your policy is written broadly enough to keep up with evolving technology, you won’t need to update it to account for every new kind of device.
  • Address how mobile devices may affect workplace safety, customer service, productivity, and security. Employees may be more receptive to limits on their use of personal devices if they understand the reasons for it.
  • Allow devices to be used during break and meal periods. Employees should be allowed to use their devices when they're not working, as this time must be their own to satisfy wage and hour laws.
  • Smartwatches have health and fitness features, so there may also be reasonable accommodations implications under the Americans with Disabilities Act (ADA). For example, an employee might use a smartwatch to keep an eye on their heart rate or respiration. Learn more about the ADA on the platform.
  • You can prohibit the use of devices that may be distracting while employees are working, especially if there are safety issues. Employees can be expected to give their undivided attention to the work you pay them to perform, and if that means smart devices need to be turned off or put away, you’re entitled to make this request.
  • You should consider whether employees need to be reachable during the day for emergencies (like most parents). If your workplace doesn’t have a central line or a way for employees to be reached directly, it may be unreasonable to require that phones or devices be turned completely off.
  • While you can ask that wearable devices be turned off or put away, you may want to instead limit what employees are doing with their smart devices (e.g., texting). Many people use smartwatches for telling the time, and if their phones are also put away, they may not have another way of getting that information, which could ultimately affect productivity.
  • You could also opt to allow limited use when employees are working. For example, a non-customer-facing employee may be able to use headphones and their mobile device to listen to music while completing their work.

This Q&A was provided by Mineral, powering the UST HR Workplace. Have HR questions? Sign your nonprofit up for a FREE 60-day trial here. As a UST member, simply log into your Mineral portal to access live HR certified consultants, 300+ on-demand training courses, an extensive compliance library, and more.

 

April 28, 2023

Ways to Help Employees Overcome Mental Fatigue

Nonprofit employees are some of the most dedicated and passionate workers out there, often working long hours with limited resources to achieve their organization's mission. However, this level of commitment can leave employees feeling overwhelmed, stressed, and burnt out. This kind of environment ultimately leads to mental fatigue, which can negatively impact their well-being, productivity and efficiency—especially for remote employees. As nonprofit employers, it's vital to recognize and address this issue to ensure the health and happiness of your workforce.

Below are some ways to help your employees overcome mental fatigue in the workplace.

1. Practice healthy routines: Nonprofit employees often feel like they need to constantly work to make a difference, even if it means sacrificing their own well-being. However, taking breaks and making downtime a priority is crucial to avoid burnout and mental fatigue. Encourage employees to structure their day and to take breaks, whether it's a quick walk outside or a few minutes to meditate. It's essential to recognize the importance of separating work and personal time. Encourage employees to set clear boundaries, such as strict working hours, and avoid being available 24/7. It will ultimately lead to a healthier work-life balance and reduce the risk of burnout. Additionally, consider implementing a more flexible work schedule that allows for rest and recovery.

2. Prioritize open communication: Communication is an essential factor in maintaining a healthy work environment. Mental fatigue can stem from feelings of being overwhelmed or isolated in the workplace. As a nonprofit employer, it's essential to prioritize open communication and make employees feel heard and supported. Encourage employees to communicate their concerns and issues effectively. Regular check-ins, team meetings, and one-on-one sessions can help employees feel connected and motivated. They should feel comfortable approaching their manager and addressing their worries. Managers should also be available to provide guidance and support to their team. Additionally, consider providing mental health resources and encouraging employees to seek out help when they need it.

3. Foster a positive work environment: A positive work environment can go a long way in combating mental fatigue. As a nonprofit employer, it's important to create a workplace culture that values positivity and gratitude. This can include celebrating wins, recognizing accomplishments, and providing opportunities for team bonding—especially for remote and hybrid teams. Additionally, consider incorporating fun and creative activities into the workday to alleviate stress and foster a sense of community.

4. Encourage self-care practices: Self-care practices are crucial for maintaining mental health and combatting mental fatigue. As a nonprofit employer, make sure to encourage and support self-care practices among your employees. This can include providing resources for meditation, mindfulness, and exercise. Additionally, consider offering paid time off for mental health days or providing opportunities for employees to attend wellness events.

5. Provide opportunities for professional development: Investing in training and development opportunities is a great way to invest in your employees' mental well-being. It can help employees feel motivated and engaged in their work, which can combat feelings of burnout. It's also the perfect opportunity for employees to learn new skills and techniques that can be beneficial to their overall performance. Offering training programs, mentorship opportunities, and opportunities for cross-departmental collaboration can alleviate boredom at work and can renew employees' enthusiasm for their job.

Mental fatigue is a common issue in the nonprofit workplace and can significantly impact remote employees, leading to burnout and a decrease in productivity. By implementing these strategies, you can help your employees overcome mental fatigue and feel supported and valued in their work while staying motivated and engaged. Remember, a healthy and happy workforce is key to achieving your organization's mission and making a difference in the world.

April 21, 2023

How to Retain a Virtual Workforce

You might think that hybrid and remote employee retention is simple when you offer such a flexible and generous workplace model. However, there will always be challenges associated with retaining staff, whether in-office or virtual.

It is challenging to maintain a consistent workplace culture when half or more of your employees are working remotely. When it comes down to it, there is more to employee satisfaction than working in their selected location. Other issues might arise for them that you can’t predict or control.

Here are seven ideas for managing a virtual workforce to help ensure you retain valued employees.

7 Ways to Retain a Virtual Workforce

Let's explore some ways we believe you can improve employee retention remote work outcomes:

  • Establish Your Workplace Culture Early and Clearly
  • Ensure Remote and Hybrid Employees Feel Included
  • Set Up a Reimbursement Plan and Fund for Remote Workers
  • Send an Agenda for Each Meeting
  • Offer Career Development and Training Courses
  • Request That On-Site Employees Participate in Meetings From Their Desks
  • Monitor and Measure Employee Engagement
     

1. Establish Your Workplace Culture Early and Clearly

Just because you allow for a scattered, remote and hybrid workforce doesn’t mean you relinquish control of your nonprofit workplace culture, rules and mission. It is vital to maintain a standard for all employees, whether working from home, in the office or on the other side of the country.

The best ways to establish and maintain your company culture in a blended workplace model include:

  • Schedule regular meetings for everyone to catch up with your leadership and their peers.
  • Create in-office signage and intranet banners featuring slogans, mottoes, and images that reinforce your company culture.
  • Remind remote and hybrid employees that they are always welcome to come into the office to work, regardless of their regular designation. They are a part of your team, and you want them to join you any time they want to.
  • Design comfortable common areas for everyone to gather during in-office events.
  • Update your virtual workforce best practices and policies regularly, especially if events occur that help refine your strategies for employee retention.

2. Ensure Remote and Hybrid Employees Feel Included

As mentioned in our first tip, create a space or spaces where remote and hybrid and employees can sit and work or meet with management and coworkers during visits. If you can afford it in a nonprofit environment, try to maintain a desk space for every employee, so they know they are welcome and are a part of the team.

Also, avoid calling a staff meeting that only includes on-site employees — even if it is a purely on-site issue related to the facility or other topic — to prevent accidentally leaving a remote staff member off the meeting list.

As irrelevant as it might seem to you and your remote employee, your inclusion of them helps reinforce that you keep them in mind and want them involved in office matters.

Similarly, if you go out to lunch with team members to celebrate an accomplishment, work to find a date that works for in-office and remote and hybrid employees.

3. Set Up a Reimbursement Plan and Fund for Remote Workers

If your remote employees were working in the office, you would provide all the office supplies, hardware equipment, internet access and anything else they need. You might not want to buy and ship things to your remote employee, knowing they can do it themselves, selecting things that work best for them per their tastes or ergonomically.

Let them know that your nonprofit will reimburse payment for office supplies and equipment that they purchase. You don’t want to be like the one-third of employers who ask employees to pay for their work-related internet service and buy their supplies and equipment.

When you establish a fair reimbursement policy, you will not only stay compliant with local labor laws, but also your remote employee will appreciate not bearing the financial burden of doing their work.

4. Send an Agenda for Each Meeting

It’s important that all your nonprofit employees and managers are on the same page during each meeting. The best way to ensure everyone stays on track is to prepare and send an agenda for each meeting to everyone, certainly including remote employees. This step is standard best practice if everyone works in the office, but it’s doubly important for remote employees.

Sketch an outline of the meeting’s objectives, adding what you want to discuss, what you want to hear from employees and, finally, what the desired outcome is. Make sure to lay all this out on your agenda to let everyone know your expectations of them. Employees can think about the meeting and how they might respond when it’s time, whether verbally or via chat.

5. Offer Career Development and Training Courses

Employees feel valued when you let them know you believe they have a strong future with the company and you want to help them fulfill their vision of them. Investing in valued employees leads to powerful remote employee retention.

Work with leadership and funding providers to design professional development programs for talented employees who can do more with the right virtual or easily accessible training. Allow employees to take on special projects or participate in training seminars, networking opportunities and coaching processes.

6. Request That On-Site Employees Participate in Meetings From Their Desks

Another way to ensure that your nonprofit employees and managers are bonding is to create situations of solidarity. Ask your on-site employees to access the Zoom call from their desk instead of having the on-site employees huddle in the conference room.

7. Monitor and Measure Employee Engagement

As a leader of a disparate workforce, you need to monitor and measure everyone's involvement. Think of it as “reading the room” or “taking the temperature,” but you need to stay aware of who is fully present during each meeting or conversation and who seems to fade away or behave as if they are distracted or bored.

Conduct regular employee surveys for everyone to fill out, remote or not, to see how everyone is doing.

If you are worried about managing a virtual workforce and how to retain your valued employees, UST offers a full suite of solutions. Our resources are easy to access, understand and deploy for your HR and management teams for employee retention remote work.

Visit us to explore our resources, which include multiple downloads and a live HR hotline.

SOURCES

https://www.bbgbroker.com/7-ways-to-improve-employee-retention-in-a-remote-workplace/

https://sparkbay.com/en/culture-blog/remote-staff-retention-27


 

April 10, 2023

Igniting Cultural Transformation

Nonprofit organizations, by nature, are dedicated to serving others. From advocating for social justice to providing assistance to marginalized communities, nonprofits have a critical role to play in creating a better world. However, to achieve their goals, nonprofit organizations must also cultivate a positive and healthy workplace culture. When done correctly, this process can help improve your workforce's overall performance, creating a more productive, motivated, and engaged team. Below are some ways cultural transformation can benefit your workforce.

1. Improved Communication - Communication is the key to any successful organization. Without it, the employees will not be able to work together efficiently, resulting in reduced productivity and missed opportunities. An effective cultural transformation within a nonprofit organization can ensure that everyone is on the same page, working towards the same goals, and communicating in the most transparent and open way possible. When employees feel their voices are heard and valued, they will be more likely to share their thoughts and ideas, leading to better decision-making and increased innovation.

2. A Greater Sense of Purpose - Nonprofit organizations have a unique advantage when it comes to inspiring their employees. Most individuals who work in the nonprofit sector are driven by a sense of purpose, making their work extremely fulfilling. However, this motivation can wane over time if not cultivated and nurtured properly. Cultural transformation within nonprofit organizations can provide employees with a renewed sense of purpose and direction, reminding them of the critical work they do, the value it brings, and the greater impact it has on the community as a whole.

3. Builds Trust and Respect - Building trust and respect among employees is an essential aspect of any positive work culture. A cultural transformation can help create a more harmonious workplace, where employees trust and respect one another. This type of environment fosters an atmosphere where employees feel more comfortable taking risks, collaborating better, and working seamlessly together to achieve the organization's goals.

4. Reduces Employee Turnover - Employee retention is a significant challenge for many nonprofit organizations. Without a healthy workplace culture, high employee turnover is likely to happen, which can have devastating effects on the organization's overall performance. A cultural transformation can address this issue by creating a more attractive workplace, which can reduce employee turnover. By nurturing an environment in which employees feel respected, engaged, and challenged, nonprofit organizations can retain their best employees and create long-term value.

5. Increases Innovation - Nonprofit organizations must stay innovative to remain competitive and maintain their relevance in the community. Without innovation, these organizations can become stagnant, lose relevance, and eventually fail. A cultural transformation can help fuel innovation by encouraging creativity, experimentation, and risk-taking. When employees feel liberated to challenge the status quo, they become more open to trying new things, leading to new discoveries, new methods, and ultimately better outcomes.

In conclusion, cultural transformation is essential for nonprofit organizations to thrive in today's competitive world. By investing in positive workplace culture, these organizations can create a more fulfilling work environment, where employees feel valued, engaged, and motivated. By building trust, improving communication, creating a shared sense of purpose, reducing employee turnover, and encouraging innovation, nonprofit organizations can leverage their full potential and deliver on their missions in the most efficient and impactful way possible.

March 28, 2023

[Webinar Recording] UST Live: Cybersecurity Risk Management

America's charitable nonprofits serve and nurture people of every age, gender, race, and socioeconomic status—supporting at-risk communities nationwide.Due to the sensitive information being collected from program participants, volunteers, and donors alike, nonprofits are more vulnerable to a wide range of risks. And with the continuing advancement of technology, cybersecurity has become an increasingly important issue for which many nonprofits are ill-prepared to deal with.

Any unmitigated risks could easily threaten your nonprofit's livelihood and derail your organizations operations. Discover how you can create business practices that safeguard your reputation, your donors, and the communities you serve in this on-demand recording.

In this session, we explore:

  • What cybersecurity risk management is and how it impacts nonprofits
  • Why a cybersecurity risk management plan is critical to nonprofit success
  • How to implement strategies that help identify and analyze risks

Upcoming UST Live Webinars: This webinar series was designed to equip nonprofits with the strategies and resources they need to survive (and thrive) in a constantly evolving environment. Be on the lookout for future UST Live sessions.
 

March 22, 2023

How to Budget for Nonprofit HR and Recruiting

 

During the best of times, it is challenging for nonprofit HR teams and their organizations to pay employees what they would like to. As you probably know, those who work in the nonprofit sector understand that earning a high salary is highly improbable, but you still need to offer fair wages.

But how do you create a recruiting budget for your HR needs? If you struggle with nonprofit recruiting, you are not alone. Many nonprofits indicate that the hiring process presents the greatest obstacle for their companies.

Some challenges nonprofit hiring teams face include tight budgets that translate to insufficient salaries for professionals; high rates of burnout for staff members living on a small budget; and the time-consuming recruiting process that takes HR professionals away from regular duties.

While these challenges are all too real for top nonprofits, there are ways to overcome them and build the team you need to help your community or cause without compromise.

4 Tips to Develop and Maintain a Better Recruiting Budget

We are already barreling through 2023, but it isn't too late to focus on developing a budget you can maintain to recruit nonprofit professionals when you need them.

Here are four tips to help you develop and maintain your nonprofit's recruiting budget:

1. Evaluate Your Goals for the Year

Gather your accounting and HR teams, and make sure everyone brings their calendars. Explore or launch your goals and strategies for the coming year, touching on goals and metrics and how to achieve them. Then compare this year's goals to last year's to see what your metrics tell you. If you came in under budget with new-hires the previous year, try using the same strategy for the coming year.

Look at how many new professionals you will need to accomplish your goals, and work to determine how you can manage the budget to hire the right talent without overextending your HR staff.

2. Explore Historical Recruitment Budgeting Strategies

If you didn't hire anyone new last year, you might need to go back further. Examine historical hiring practices from the past five years, considering the following:

  • The technology used in the process, whether an Excel spreadsheet or an applicant tracking system (ATS)
  • Your company's attendance at job fairs, inviting talented candidates to apply
  • The use of social media strategies to attract candidates who have a similar education, background and interests to your nonprofit's mission
  • Hiring background screening and legal professionals to streamline tasks
  • Your nonprofit's previous ability and willingness to assist non-local new-hires to move to your location

Several of these expenditures can become expensive if you do them for each position. You might need to evaluate the urgency of each one if your budget is tight this year.

3. Take the Temperature of Your Current Staff Atmosphere

Do you think someone on your team might resign this year, or is there someone you know you need to let go for some reason? These considerations can help you realistically plan for a possible recruiting session, which allows you to find a way to work the process into your budget.

4. Outsource Some HR Tasks

Support from HR outsourcing solutions providers can be invaluable to give your current employees more bandwidth. The recruiting process is time-consuming and complex, so you don't want to leave your current employees struggling while your HR team and anyone else available focus on one new position for an unpredictable duration.

Work with a company that offers valuable resources, such as downloadable and easy-to-understand documents, a live hotline to answer important questions on the spot, and on-demand training courses that bring your employees up to speed on the latest nonprofit recruiting best practices.


UST offers resources to help your hiring team find top talent while helping you stay well within your budget and fulfill your nonprofit's vision and mission.

Sources:

https://www.slleonard.com/recruiting-and-retaining-top-talent-even-when-you-cant-pay-them-enough/

https://www.nonprofithr.com/how-to-build-a-recruitment-budget-that-work


       

 

March 16, 2023

5 Tips for Creating a Positive Workplace Culture

Creating a positive culture in the workplace should be a priority for every nonprofit employer. A positive work environment can help increase employee engagement, morale, and productivity, which are all essential to a nonprofit’s success. Creating a positive culture doesn’t have to be time-consuming or expensive - small steps can add up to big results if done consistently over time. With effective communication, positive reinforcement, and team-building activities, nonprofit employers can create an environment that sets their organization apart from the rest. By investing in their employee’s well-being, nonprofits can ensure that they are creating a positive culture that will help them achieve their mission.

With that being said, here are five simple tips to help nonprofit employers create a positive culture in the workplace:

  1. Acknowledge Achievements: Celebrating successes and acknowledging the accomplishments of your employees will go a long way in creating positive morale among your staff. Take time to recognize positive contributions and celebrate milestones achieved collectively as a team. This helps boosts engagement and enhances the positive workplace culture.
  2. Promote Professional Development: Investing in professional development is an excellent way to build positive relationships with employees. Offering opportunities for skills training, knowledge-sharing sessions, workshops, seminars or conferences allows employees to take ownership of their career development while feeling supported by their employer.
  3. Foster Open Communication: Establishing open lines of communication between employers and employees is essential for building positive work cultures. Encourage feedback from employees and create spaces where employees can feel comfortable to raise their voices. This helps build positive relationships that help foster a positive workplace culture.
  4. Offer Flexible Work Arrangements: Providing your staff with flexible work arrangements, such as remote working options or flexible hours, is an excellent way to show you value their time outside of the office and demonstrate trust in them. Offering these arrangements can increase morale and improve job satisfaction while creating a positive culture in the workplace.
  5. Celebrate Success: Team-building activities are a great way to encourage collaboration among different departments and teams within your organization, as well as promote positive connections between employers and employees. Such activities can help foster positive communication, constructive thinking, and problem-solving, ultimately resulting in a positive culture.

Bonus Tip - Show Appreciation: Taking the time to thank your team members or recognize their hard work goes a long way in creating positive morale and creating an engaged workplace culture. Consider setting up reward systems or recognizing special achievements such as employee of the month awards to show your appreciation for their efforts. This is a great way to boost motivation and keep positive energy flowing in the workplace!

Creating positive cultures within organizations can be beneficial for both employers and employees. By implementing these five tips, you can take steps to build a positive work environment that will help foster engagement, morale, and job satisfaction.

March 02, 2023

The Pros and Cons of Going Mobile

While many foundations are well on their way with going mobile, start-ups and smaller organizations may still be trying to figure out how to establish a mobile presence in addition to their website and email operations. There are important matters to consider, the first of which is to determine what is considered a mobile device.

GFC Global describes a mobile device as “a general term for any type of handheld computer. These devices are designed to be extremely portable, and they can often fit in your hand. Some mobile devices—like tablets, e-readers, and smartphones—are powerful enough to do many of the things you do with a desktop or laptop computer.” Mobile devices run on mobile operating systems—the two major operating systems are Android and iOS.

Most nonprofits have a website that interacts with and receive donations from other PCs. Many have a Facebook or Twitter account to announce events and direct visitors to the main website for more information and to donate to their cause.

Not all institutions dedicated to good works have adapted their internet sites to interact with mobile devices or optimized those sites so that they can at least be viewed on mobile devices. Increasing numbers of nonprofits are catching on to the benefits of connectivity with mobile devices but before examining the pros and cons of transitioning, here are some compelling statistics about mobile device use. 

First is a demographic shift in smartphone ownership in this survey report from the Pew Research Center (1/13/2022) by Michelle Faverio. “The (2021) survey found that 96% of those ages 18 to 29 own a smartphone compared with 61% of those 65 and older, a 35-percentage point difference. However, that gap has decreased from 53 points in 2012. The survey also showed that 95% of those ages 30 to 49 reported owning a smartphone in 2021 and 83% of those 50 to 64 said the same.” Going mobile is not just for Gen X, Millennials, and Gen Y.

In his article forthe site Exploding Topics, Internet Traffic from Mobile Devices(2/7/23),Josh Howarth affirmed, “Internet use and mobile use are components of everyday life for billions of people. In fact, for many, the two now go hand in hand.” What follows are selections from his breakdown of “the current state of mobile devices in 2023.”

  • 60.04% of website traffic comes from mobile devices.
  • 92.1% of internet users access the internet using a mobile phone.
  • There are approximately 4.32 billion active mobile internet users.
  • There will be over 1 billion 5G connections worldwide by 2025.
  • Back in Q1 2015, this figure sat at less than one-third (31.16%). In other words, mobile device internet traffic increased by 75% since 2015.
  • In fact, the percentage of people accessing the internet via mobile decides has increased quarter-over-quarter. Q1 2017 was the first-time mobile traffic surpassed traffic from desktop computers.
  • The US has a mobile internet penetration rate of 84.37%.
  • By comparison, approximately 7 in 10 (71.2%) use the more traditional laptop or desktop.

Howarth maintained that “e-commerce is among the most popular (use) for mobile devices. Indeed, more than half of the online population (55.4%) are likely to have bought something online in the past month with their mobile device.” It is into this larger e-commerce category that charitable donations would fall.

Looking forward, he concluded, “There are 4.66 billion active internet users. And 4.32 billion active mobile internet users. Notably, those figures are almost identical. The discrepancy between active social media users (4.2 billion) and active mobile social media users (4.15 billion) is even smaller.”

Howarth paints a dynamic vision of the future for nonprofits deciding to go mobile. Let’s examine both the pros and the cons for foundations that haven’t stepped onto the fast track yet.

Marita Meegan, writing for fundaisingIP.com, wants you to pause and consider Is Your Website Optimized for Mobile Devices? She recommends that you learn how many people visit your site from mobile devices.  If you don’t have an analytics program on your site, she recommends Google Analytics, which is free to download and use. With Google Analytics or your own program, you can determine how many people drive by your site and the make and model of their internet jalopy.

She also encourages you to look at how your site appears on the variety of mobile screens types out there.  Larger tablets will probably display your site correctly, but smaller tablets and smartphones will not reflect the site’s optimal appearance and will require design modifications to accommodate the different types of screen sizes that your analytics reveal.  Observe how well your site functions on those screens, especially the donation pages.

She offers useful tips to pare your site down for optimal appeal and usability on smaller screens. A simple design that functions well with easy navigation will make the mobile version of your site more user-friendly and seem more trustworthy.

Ms. Meegan ventures into the pro and con territory when she asks Should Your Non-Profit Have a Mobile App?  On the pro side are variety, flexibility, and apps tailored to your organization’s needs and specialization.  There are apps for all kinds of digital appetites, ranging from Red Cross emergency tips to a geo locator for fundraising events, not to mention apps for donation and check out.  You determine what you need at the outset and what you can do without for now because big apps can cost significant money. An app, she cautions, will continually incur costs for your nonprofit. Software requires upgrading each time something changes on a device’s operating system. Updating your app can be costly: security updates, data protection, bug fixes, upgrades and more—and for each platform you design it for. Again, a careful study of your analytics will help you determine which platforms and apps can get you the best mileage to see a ROI. She suggests third-party apps might meet your budget needs.

As it should be obvious by now that going mobile is the way everything is going, PRO and CON might best be reframed as PROPOSAL and CONSIDER.  Best-selling finance author Robert Kiyosaki teaches that we should never say to ourselves, “I can’t afford it” when presented with an opportunity, but that we should instead ask ourselves “How can I afford it?” So, stepping outside the PRO and CON box and into a space of Proposal and Consider, we can weigh some of the more widely expressed concerns about going mobile.

PROPOSALCONSIDER
Mobile apps are difficult to manage.Mobile apps streamline daily operations, automate tasks, and integrate them on one platform, saving time and resources.
Texting is laborious and a time suck.Mobile texting can reach large numbers of people in a blink of time. Templates can help.
How is text-to-give secure?Text-to-give forms protect transactions and donor data.
Getting someone to create new apps can be expensive.Third-party companies like AppMySite provide a user-friendly, DIY, no-code,mobile app builder that makes creating premium native mobile apps accessible for nonprofits.These apps you can build in minutes to work with Android and iOS. It costs less than an in-house app designer, but it also gets you started for free.
Nonprofits think their donor base is older and won’t use smart phones.Mobile users span multiple generations. There is no digital divide here, only growing numbers of mobile users of all ages.
Managing volunteers with a mobile device sounds like herding cats.A volunteer mobile app reduces the volunteer management process with self-serve features to enhance communication, recruitment, training, more.
How can you raise funds with a simple, plain text message?Ask candidates and staff from last year’s midterm elections how they raised funds in minutes with a simple text-to-give alert versus direct mail or email.
Has text-to-give been around long enough to demonstrate its usefulness?

Donation via text has been part of disaster response since Hurricane Katrina in 2005. But text-to-give really took off after the 2010 Haiti earthquake, when the American Red Cross raised more than $32 million within one year. It was also around for the first Ice Bucket Challenge, and that Challenge went from viral to phenomenal.

 

A final thought about going mobile.  Ask yourself, “How can mobile technology connect with my mission and connect my mission to others?” The answer may sound like a good song about a car.

This blog post was written by Amélie Frank, consulting copywriter to UST. To learn more about Amélie’s professional portfolio you can find her online at https://www.linkedin.com/in/amelie-frank/

February 16, 2023

Fundraising on a Dime

It took a man of vision, optimism, and great will to lead the United States out of the Great Depression and through World War II. Yet, his greatest struggle was a private one, a battle he would win for all of us. In 1921, Franklin Delano Roosevelt contracted poliomyelitis-also known as Polio. Polio was a highly contagious virus that attacked the central nervous system, withering and paralyzing muscles-killing many by robbing them of the ability to breathe.

After being elected governor of New York, President Roosevelt declared a new war—one against polio. He founded the nonprofit National Foundation for Infantile Paralysis. Popular film and radio star Eddie Cantor dubbed the effort “The March of Dimes” and urged Americans to act, stating, “The March of Dimes will enable all persons, even the children, to show our President that they are with him in this battle against this disease. Nearly everyone can send in a dime, or several dimes.” Over 80,000 letters filled with dimes, quarters, and dollars created a “silver tide which swamped the White House,” totaling $268,000. The March of Dimes carries on to this day.

Today, a dime seems a flimsy means to ignite a fundraiser. A candy bar worth a dime long ago now runs about $2.39. Still, consider the fact that if you were to take an empty two-liter plastic soda bottle and fill it with dimes, you’d have about $700 in donations. Now, what if you put ten of those bottles out in the right places for interested people to fill? That is what The March of Dimes did with their donation cards placed at cash registers everywhere. That is what the Ronald McDonald House does with its collection bins built right underneath the drive-thru window.

New and small nonprofits often have few assets beyond the skills and passion of their founders and volunteers. They may not have the equipment, a regular venue, a budget for props, rental equipment, food, entertainment, video systems, or fabulous prizes but the one thing they do have is determination.  Following are some popular types of inexpensive fundraisers, some of which don’t even cost a dime!

Affiliate Fundraisers

Affiliate fundraisers generate passive income through event-free fundraising. It’s all handled online.  Simply partner with an online shopping program affiliated with retailers that are popular with your supporters and then ask your supporters to make purchases through the program’s app or browser extension. All contributions will come from the retailers, while your supporters do nothing but make regular purchases, taking advantage of the same sales and coupons they normally do. It costs them nothing extra. Amazon is a great place to start since 100,000’s of people shop the site daily.

Kroger, America’s largest grocery chain, offers a community rewards program that you can join for free as an individual shopper.  All you have to do is register your nonprofit. Theneach time your supporters swipe their rewards card at a local Kroger (their stores are everywhere under many different names), your nonprofit gets a percentage of the sale, which is paid out quarterly. It should be fairly simple to persuade your team, your supporters, your friends, and your family to link their rewards cards with your nonprofit.  For more information, click here.

Other companies that offer Affiliate programs include ShopRaise and Fundraising.com. Beginning this year, Amazon has discontinued its AmazonSmile Program.

Charity Navigator suggests doing your homework to find the right affiliate program for your nonprofit. Most can get started in three steps:

  1. Research programs. Seek an affiliate program specializing in nonprofits. Review each partnered retailers options. The best affiliate program will have participating retailers that meet your supporters’ everyday shopping needs. Find a program that will help save your team time while raising funds. The best programs will set up your page and help create such marketing materials as website banners and email templates.
  2. Market your program. Tell your supporters about this exciting affiliate program. Supporters may be new to using an affiliate service, so be sure your marketing materials provide a detailed explanation of how they can download the right browser extensions and apps. Keep your supporters updated about the program to continue fundraising all year long.
  3. Monitor the results. Once your program is running, track your results to determine how to better promote your program. Affiliate programs accumulate revenue slowly over time, so don’t be deterred if it takes a little while for your earnings to gain momentum.

Bake Sales

Forever popular, bake sales enjoy good ROI because members and supporters supply the goodies. Ask participants to donate their best baked goods (preferably pre-wrapped for sale). Stake out a location or event with good foot-traffic to hold the sale. Pastry sales do especially well around breakfast time.

Cook-Offs

There are so many great eats to put in contention: pie, chili, BBQ, cookies, tacos, cake, preserves, and more! Invite everyone to enter their fabulous dishes (in very large qualities) in a cook-off event for top honors. Charge participants a fee to sample and vote on the best dishes.  The biggest challenge with a cook-off is advertising and luring chefs to participate. You can put a fork in both problems by offering the contestants an advertising opportunity where you can promote them heavily as part of the event.

Google Ad Grants

Google helps nonprofits raise the visibility of their high-value pages through itsGoogle Ad Grants program. They’ll reward your organization with up to $10,000 in ad credits each month when you apply and get approved. You can use those credits to get ad space on search results pages for the most vital keywords for your mission. Additionally, you can . . .

  • Boost conversions for event signups, volunteer registrations, and donations.
  • Connect with new supporters and inspire them to get involved.
  • Market multiple ad campaigns at once without touching your marketing budget.
  • Better understand your supporters’ needs by tracking what content motivates them to interact.

There are some eligibility criteria your organization must meet to become, then stay eligible. You must also research keywords to connect you with the right prospects. If you want to make the most of your Google Grant money, you might outsource the work to a Google Grants agency, which handles everything including the initial application, keyword research, and account reactivation.

Matching Gift Drives

Matching gifts are a part of many corporate philanthropy practices. Anyone who works for a major corporation, likely  offer this as an employee perk. Through these programs, companies will match a portion (usually 50% or more) of the donations their employees give to nonprofits. It’s smart to partner with a matching gift database provider (such as Double the Donation) to help supporters find their matching gift opportunities.

Coin Challenges

The March of Dimes began as a coin challenge.  Coin Challenges can also be fun. They cost next to nothing to set up, and if today’s coin shortage remains an issue, paper currency is just as good.

One of the cutest is Make-a-Snake, great for school or the next reptile show. Encourage schools to form teams that will collect spare change from around their neighborhood by going door to door with an adult. On the designated day, children bring the cash to the collection event. Then, each team of kids constructs a “snake” with their dollars and coins. The group creating the longest snake wins!

Collection jars or bottles branded for your nonprofit can be left with friendly businesses to encourage donations at check-out.  Schools have issued coin challenges for a variety of charities, often times competing against other schools in the area. Continual updates on social media can keep the fire burning under this contest to the very end.

Timed Campaigns

You can turn your fundraiser into an episode of “24.” Day-long fundraising campaigns, AKA giving days, tend to bring in substantial revenue despite the short timeframe. By sustaining urgency through social media and other announcements, supporters are likely to be inspired to donate. Give the challenge a popular TV or movie action theme to add to the fun. It pays to be suspenseful, whether you do it in the hallways of your high school or online with a web page or app that ticks down the seconds.

Polar Plunge

For the brave and daring, nothing beats a dip in freezing water. How long can you hold out? You and your supporters can take pledges linked to endurance and then during the event, you’ll plunge into the icy water and complete to the be last one out. The longer you stay in, the more money you raise from pledges.

To encourage participation, ask local vendors to provide necessities such as towels, blankets, warm drinks like hot chocolate or cider, hand warmers in exchange for sponsorship promotion and bragging rights.  Also, don’t forget waivers for your participants to sign. For the best results, host your Polar Plunge around the holidays. Each year, this unique fundraiser can draw a larger, more festive crowd. Be sure to leave out donation boxes for thrill-seeking onlookers to put in their two dimes.

These are but a handful of many inspired ideas for fundraising on a dime and we hope you are finding some inspiration for your future fundraising efforts.

This blog post was written by Amélie Frank, consulting copywriter to UST. To learn more about Amélie’s professional portfolio you can find her online at https://www.linkedin.com/in/amelie-frank/

February 10, 2023

Implement Processes that Help Combat Preventable Terminations

Voluntary turnover harms your bottom line. Your team must focus on providing meaningful work, goal-setting, and communicating that you value their worth. Please note: Masking difficult work conditions with “fun” items like free beverages will not build the employee engagement necessary to break many organizations’ cycle of preventable terminations.

Consider the following sensible suggestions to help your team reduce employee turnover:

Know Your Stuff with Workforce Analytics

You might notice your managers losing employees, but do you know which few are high on the retention scale? Take care to standardize your metrics across the organization, using the same rules for all teams. Performance management software can help you track conversations and responses. Your job profiles will be more accurate, and you can set clear expectations of others. Keep everyone on the same page regarding meeting notes and performance evaluations. Determine which managers have markedly kept employees engaged, so you can set up a program allowing them to teach those skills to other managers.

Make the Most of Personalities

Teams excel when a variety of  key personality types are orchestrated. If you blend risk-takers with detail-oriented individuals, you’ll benefit from an innovative team that can finish projects. Too many of any one type of personality, and you risk losing innovation or failing to meet project completion deadlines. Blend these two with some people-oriented relationship builders to help everyone work together. When selecting personality assessment tools, choose one that is appropriate for the work environment, such as trengthsFinder, the DiSC assessment or the Core Values Index.

Find the Right People

It may seem like a lot of work to define skills, values, and personalities that work best for the roles you need to fill. And it’s even more work to confirm that your pay and benefits are within reasonable benchmarks for your region and industry. But hiring someone who stays for years will make it worthwhile.Repeatedly filling a slot with wrong-fit people will cost you money, time, and missed deadlines.

If an employee has been given ample time, onboarding, and additional training but just can’t finish projects or fit your values and culture, you need to let him go. Don’t give poor-fit workers the time to frustrate and drive away your productive staff members. The more you find right-fit employees, the less often you’ll be forced into one of these situations.

The Nonprofit Equation

In large part, people do not take employment at nonprofits for the money. They go into it to feel a strong sense of purpose. Just be aware that their initial interest does not solve employee turnover. People burn out. Lack of investment in a workplace infrastructure can leave staff overworked and underpaid—which will demolish employee engagement. Yet, for decades, the “low pay, make do, and do without” culture of the nonprofit sector has prevailed.

Shockingly, more than 80% of nonprofits have no formal retention strategy. They are not prepared to withstand the varied and tangled reasons for their high turnover. There are countless reasons why employees leave, including: low pay, no upward mobility, excessive workloads, lack of career development, missing mentors, lack of growth opportunities, no rewards or recognition, poor leadership, lack of organizational vision, stifled communication, challenging or even hostile culture, inadequate job reviews, long work hours with no flexibility. Nonprofit leaders simply accepted the resulting high turnover as the cost of doing business.

Before you lose another needed staff member, consider these steps to addressing the causes:

  • Transparency and Support. Be sure to model a culture of acceptance to encourage sharing. In one-on-one discussions and group support meetings, allow staff to speak freely. This is not the time to be defensive or accusatory. Provide opportunities for self-care. Some nonprofits create opportunities for walking or jogging. Invest in a small library of relaxing and fun eBooks that can be shared with remote workers. Humor, science fiction, travel, romance, and adventure—these stories allow people to escape without ever leaving their chair.
  • Help Them Grow. Even in the nonprofit sector, employees value career development more than any other perk. Professional development opportunities and potential for career advancement go hand-in-hand to explain why they choose their jobs. Yet, a recent study reported that more than a third of respondents felt their organization lacked interest in their development or advancement. If you’re not promoting from within, your employee morale is suffering as a result. Start resolving this by creating some training opportunities—anything from books to online classes.
  • Design Realistic Workloads. Employee burnout is a huge problem for nonprofits. Start fixing it by balancing projects across your team, so that some aren’t working longer, harder hours than others. Assign work based on an employee’s job, skills, talents, and interests … taking care regarding the workload level of everyone on the team.

Support Their Talents, Capabilities, and Dreams

There is a delicate balance to consider when summing up each employee’s strengths. On the one hand, you don’t want to push your staff members to do things they’re not equipped to handle. For example, a sensitive introvert might not be the best choice to handle cold calling or outbound fundraising approaches. All those rejections might scare them right out of your organization. On the other hand, you must do your best to avoid unconscious bias in project assignments. If you think someone might be unable to handle technology because of their age, think again. The same goes for gender, race, country of origin, or any other unreliable indicator. An employee’s demonstrated strengths are very different from your assumption of an employee’s weaknesses based on gut feelings. So, as you get to know employees, follow their work, and talk with them about their career goals, your genuine knowledge of their talents, skills, interests, and career goals can help you guide them in directions where they will feel engaged and motivated to pursue excellence.

Counting the Cost of Turnover

If your nonprofit is struggling with loss of staff, especially as we climb out of the COVID-19 pandemic, developing a robust retention management plan can help. It’s worth your time to learn some metrics and calculations. If you’re not paying attention to your turnover metrics, you’re missing key information necessary for your nonprofit’s ongoing survival. These numbers will help you know with clarity and certainty how your organization is doing and where it needs help.

Metrics can lead you to ask questions and find out why particular people are leaving so you can formulate targeted retention strategies that work. In all, your retention management plan will empower you to determine the extent of your losses, diagnose exactly what’s causing the problem, and then develop strategies you can implement to improve your situation. Ensure your success with the following metrics:

  • Overall Retention Rate. Divide your current number of employees by the number of employees at the start of your measurement period. Then, multiply that by 100. So, if your nonprofit currently has 75 staff members, and you began the year with 80 people, divide 75 by 80 to get .9375. Multiply that by 100 to get an overall retention rate for those months at 93.75%. This gives you a quick look at how your staff might have been shrinking in recent months.
  • Overall Turnover Rate. This is the opposite of your retention rate. It can inform you about your team’s health. Divide the number of employees who left during a specific time frame by the average number of employees during that time. Multiply the answer by 100. So, if you averaged about 50 employees during that time frame, and 5 people left, you divide 5 by 50, giving you .1 as your first answer. Multiply that by 100, and your turnover rate is 10%.
  • Voluntary Turnover. Track the number of employees who choose to resign and leave your nonprofit. It’s a strong indicator that your engagement is low, and your retention strategies are not working. It can also mean that the wrong person was hired for the job.
  • Involuntary Turnover. When you fire or lay off an employee, it’s generally your decision to make the change. The reason could be for low job performance or a poor fit between your culture and that staff member. For both voluntary and involuntary turnover, try to ask key questions and discern what led to that point.
  • The Costs of your Losses. Measuring the costs can be tricky to calculate, but if you keep good records of your expenses, that will simplify the job. The reason for tackling this is that every nonprofit leader wants to keep costs under control. It’s part of their job description. So, if your turnover costs are high, you must implement this effective and efficient tool for measuring and controlling your costs significantly.

The expense of replacing a single employee can be as high as 60% of her annual salary. Total costs go much higher. And these expenses are harder on smaller nonprofits. No matter how you feel about working with numbers, your organization is counting on you to intervene with crucial information. The numbers you generate will help you influence turnover rates and save your organization from painful costs.

Take the Turnover Tour

There are many reasons that employees leave a job. The first distinction, of course, is whether that turnover was voluntary or involuntary. They require different management techniques. First, be sure to handle the legal requirements for involuntary turnover as well as the root causes of such loss (such as an inadequate job description or depleted talent pool).

Next, pay attention to your voluntary turnover. Among workers who leave voluntarily, there are two types: Functional and Dysfunctional. Watch out for the latter. Functional turnover doesn’t generally hurt an organization, as you’re losing poor performers or easily replaced employees. Dysfunctional turnover, on the other hand, will hurt your nonprofit in many ways. You could lose your high-performers and employees with hard-to-replace skills. You also risk losing your diverse culture, as women and minority group members leave.

The final distinction separates two types of dysfunctional turnover: Unavoidable and Avoidable. If someone leaves to move out of state with their spouse, there will be little you can do to prevent it (though remote work is becoming a widespread new option). Generally, if there is nothing you can do to prevent the change, it’s unavoidable. Every employer will face a certain amount of this. Avoidable turnover is where you must focus. Find ways to improve employee satisfaction. And before you decide if a case of turnover is unavoidable, it might be time to consider how to change it. An employee who quit in the past to start a family may stay with you, now, if your organization starts offering paid maternity leave, on-site childcare, and other working-parent benefits. Some solid number crunching that compares the cost of replacing lost talent against the cost of keeping employees from leaving will help you determine your best case-by-case course of action.

Why They Leave

In considering why employees leave your organization, be sure to consider the following reasons they could be exiting your nonprofit:

• The job is unsatisfying. Your nonprofit has not been able to tip the scale of inducements over their Contributions. Look deeper at their desire to leave and ease of leaving.

• Something better became available. They may or may not be dissatisfied with their current job, but perhaps an even more appealing job was offered elsewhere.

• They’re following a plan. This could involve educational or family goals or some other life transitions that preclude their staying in the job. There will likely be little you can do about these departures unless remote work and flexible hours sweeten the inducements to stay on-staff.

• They’re leaving without a plan. This is an impulsive action. It might be their response to something negative happening at work, such as losing out on a promotion. If they’re leaving due to some preventable workplace experience, such as sexual harassment, you must find better ways to protect your employees.

Why They Stay

Employees who stay in one job for years usually find themselves embedded in their workplace, culture, and community. They’ve grown a thriving network of relationships and professional connections that fulfill both their professional and personal lives. When they leave a job, they often lose most of those long held ties. Here’s where you can support your embedded employees:

  • Links. People, such as co-workers, mentors, friends, and volunteers make up the people who are linked to your employee. To foster these connections, try to provide mentors, design work in teams, encourage team cohesiveness and employee referrals. Support participation in outside service events or sponsor community activities such as bowling or softball leagues and participation in outside service events.
  • Fit. This is the compatibility your employee feels for the position, organization, and surrounding community. For example, if your employee was drawn to your organization because you help people with diabetes, and they happen to be a Type 1 diabetic, they probably feel a personal connection to their job that they wouldn’t feel working for another type of nonprofit. To encourage a team with more right-fit employees, provide realistic information during recruitment, make job and organizational fit a part of candidate selection, and communicate clearly about your nonprofit’s culture and values.
  • Sacrifice. What would your high-performing employee have to give up in order to leave their job? Could it be loss of tenure-based financial rewards or perhaps the loss of a positive work environment, promotional opportunities, or even name-recognition in the community at large? The more they have to lose, the more embedded they become, and the less likely they are to leave.

The Pandemic’s Influence

Even before the pandemic hit, approximately a quarter of American workers were quitting their jobs in order to find something better. With the economic recovery, many are now seeking to leave after the pandemic ends. Approximately 80% are concerned about career advancement, a common problem in the nonprofit sector. However, it’s even more important to note that 72% of American workers say the pandemic forced them to rethink their skill sets. More than half of those planning to leave their jobs spent the pandemic months training to build new skills. Many did so in preparation to change jobs within the next few months. The reality of moving from job to job to increase your pay and boost your career status reportedly works better for white males than for women or minorities. In fact, this kind of post-pandemic shift carries the potential to worsen income inequality and other inequities, as college educated white workers increase their remote-work options while other employees remain unable to job hop. Take these three steps to maximize employee retention in the post-pandemic economy:

  1. Reconnect. Months of remote work left many employees feeling dissociated from their employers. This leaves them more open to changing jobs, especially when another employer reaches out to them. Rather than rush everyone back into the office, consider increasing your flexibility. Giving your employees options, especially after the pandemic, will make your organization more attractive as an employer. Some nonprofits are choosing a hybrid model, splitting time between the office, and working from home. Nearly 70% of workers find this balance to be an “ideal” model.
  2. Open Pathways. The pandemic worsened anxieties already plaguing employees about their career development. When your staff went home, did you invest in training them on technical skills for the new employment landscape? Many nonprofits were forced to focus on providing emergency resources for childcare and mental health. They had to shift their business model, but training beyond the immediately necessary was lost in the mix. It’s time to accommodate your employees career goals and give them the additional training required to be able to function in a technical world.
  3. Support Financial Wellbeing. Understand that new jobs are opening up at such a rate that many workers are finding new opportunities where none existed before the pandemic. Your employees need to feel financially safe if they will continue working for you. With their new training and opportunities, you will lose talent if you don’t pay them enough to remain resilient.

This is an excerpt from UST’s eBook, “3 Essential Practices to Cultivate a Positive Employee Experience” in collaboration with Beth Black, Writer and Editor.

February 02, 2023

HR Question: Handling Rumors of Harassment

Question: Do we need to investigate rumors of harassment even if no one has made a complaint?

Answer: Yes, you should investigate. A company always has some inherent liability in relation to discriminatory or harassing comments or behavior. The level of liability usually correlates to the nature, severity, and context of the comments, the position of the employee who made them, and what the employer does or does not do about it. 

Since you have knowledge of a potential situation, you should investigate the matter and take appropriate disciplinary action if it turns out your antiharassment policy was violated. As you conduct the investigation, document the discussions you have as well as your findings, and reassure those you interview their participation will not result in retaliation. 

This Q&A was provided by Mineral, powering the UST HR Workplace. Have HR questions? Sign your nonprofit up for a FREE 60-day trial here. As a UST member, simply log into your Mineral portal to access live HR certified consultants, 300+ on-demand training courses, an extensive compliance library, and more.

January 24, 2023

The Value of Cost of Living Raises

It is nearly impossible to find data about compensation increases without inflation figuring in every discussion. In 2022, amidst the first global pandemic in over a century, the average price of gas skyrocketed to $5.75 per gallon (up from a low of $2.68 in May of 2020). The inflation rate for 2022 finished at 6.5%, and today (for the moment), gas prices sit as low as $3.49 in some areas.  The federal minimum wage will increase to $9.50 per hour this year, varying significantly from state to state.  You can visit The Horton Group page on minimum wages for the state-specific wage rates.

Investopedia.com defines inflation as “a rise in prices, which can be translated as the decline of purchasing power over time.” Among today’s inflationary pressures we can count damage to crops, livestock, lives, and property from recent climate change events, Russia’s invasion of Ukraine spiking the costs of natural gas and grain, and a new strain of avian flu resulting in eggs at $6.00 per dozen.  The pandemic itself was a force majeure expense for everyone, with shortages ranging from microchips to baby formula.

And yet, we have emerged from this tough time with an appreciation for U.S. workers that we haven’t experienced since the 1950s. Employers continue to be affected by the great labor shortage and unexpected increases in opportunities, pay, and benefits for workers.  Driven in no small part by younger workers unwilling to settle for low-wage gigs, companies have been hiring at significantly competitive salaries and vying for new workers by burnishing their employer brand as emphatically as they do their brand. Things have changed.

BDO USA, a global accounting firm, anticipated that budgets for merit increases in 2022 would hover around 3%, but found that in the final quarter of 2021, the increases topped out just below 4%. The talent shortage had pushed raises into the 4% range. Concurrently, inflation was approaching 1982 levels, which BDO anticipated would push salary increases still higher (the term for this is a wage-price spiral, which Americans last heard about in the mid-1970s). BDO conducted a poll of 440 organizations across multiple industries--including 127 nonprofits—in January and February of 2022 and determined that compensation budgets for all participating companies averaged 5.1%, with nonprofit firms averaging 4.4%. The last time salary-increase budgets exceeded 4% was in 2001.

BDO cautioned, “For nonprofits, this may be a significant shock for their 2022 budgets, as a 4.4% budget increase represents a 47% hike (emphasis also mine) compared to the previously standard 3% budget. It is likely that many organizations are not in a position to increase salary budgets to this degree.”

Journalist and social media strategist Lia Tabackman succinctly laid out the good and bad news in her article in 501c.com, Nonprofit Compensation Battles with Inflation: “Salary and wage increases at U.S. organizations have not kept pace with the rising prices of inflation, and recent trends suggest that in many cases there is financial gain to be had from leaving workplaces that can’t keep up. To put a fine point on it: employers who aren’t able to provide compensation increases that account for inflation risk losing their employees to those who can.”

Fortunately, there are plenty of voices in the for-profit and nonprofit worlds who offer useful guidance in addressing the challenge. BDO suggests inflation’s impact on salary gains will vary by situation.  Here are some of their tips to bolster your workforce.

  • As energy prices rise, consider extra financial support for employees that need to commute by car or drive as part of their job duties. This can be delivered in the form of gas cards, parking vouchers, or passes for public transportation.
  • If increasing your budget for merit increases is not feasible, consider doing a mid-year assessment to determine whether a second pay adjustment is needed and can be supported.
  • Identify personnel that are mission-critical, as well as top performers to ensure their contributions are recognized and reflected in pay levels according to the organization’s pay policies and financial condition.
  • While there are always exceptions, lower wage employees are the most impacted by inflation. Their salary increases typically do not result in a significant change in purchasing power. Focus salary increase dollars on those who are most impacted.
  • Allocating more of the budget to pay increases for lower-paid employees can do more than just promote retention, it can help differentiate your organization as one that prioritizes fair compensation practices and demonstrates that management values its employees.

Lauren Mason, senior principal for the Career Business Division at Mercer (an HR consulting partnership) made these recommendations for employers to consider for this year's compensation planning period:

  • Prioritize Hourly Pay.  With unprecedented levels of churn in the labor market, wage growth at record pace and increasing external scrutiny, now is the time to focus on hourly pay strategies.
  • Consider A Segmented Approach.  Ensure budget dollars "are focused on addressing gaps in competitiveness . . . Consider a segmented approach by offering higher wages to both new joiners and high-performing current employees in critical business segments, as well as those whose pay is below market rates.
  • Keep In Mind The Employee Experience.  Employees have heightened expectations around pay, so equip leaders with the resources to communicate pay decisions effectively.

CapinCrouse, a national CPA and consulting firm serving nonprofits, provided the following from their three-part series Inflation’s Ripple Effect on Nonprofits and Their Employees.

  • Nonprofit compensation is enough of a puzzle without the added challenge of market fluctuations. But while every organization is different, there are options for leaders who want to communicate the value of their team members through more than just cash compensation.
  • Many nonprofits are opting to give their employees one-time bonuses rather than setting themselves up to maintain promised increases in future years. This provides an immediate benefit to employees who are feeling the real-time impact of market conditions without setting the precedent of an increased baseline wage.
  • Since times of economic inflation tend to put more strain on lower-level (and lower-earning) employees, nonprofits may also want to consider providing tiered incentives such as:
  • Increased retirement plan contribution percentages
  • Stipends to accommodate elevated gas prices (consult with a tax advisor first to ensure they understand and disclose the potential tax implications for the organization and employees)
  • Higher merit increases or one-time bonuses

In March 2022, hundreds of nonprofit workers gathered in New York City to demand that the city write a minimum wage of $21 per hour and a 6% cost of living adjustment into the city budget for nonprofit workers. Minor Sinclair, Executive Director of The Center for Progressive Reform (CPR) wrote for The Chronicle of Philanthropy to explain how CPR increased their employees’ wages, beginning with a “contingency fund” to augment salaries to help offset the impact of inflation. Staff members received a $1,000 payment from the fund in spring 2022, which CPR planned to renew in the fall. CPR also upgraded employees’ benefits packages, including a “modest allowance” to help cover utility and internet costs for staff working from home. Employees also received an extra week of vacation to be taken at the end of the year. Additionally, CPR made short and long-term disability-pay plans available to staff.

It is important not to lose sight of the fact that the nonprofit sector is the third largest employer in North America, employing one out of every ten working Americans (about 12.5 million workers). Think about the strength in those numbers. If nonprofits can't retain quality employees, their fundraising and program delivery will suffer. During tough economic times and good, investing in people pays dividends for your nonprofit’s present and future successes.

This blog post was written by Amélie Frank, consulting copywriter to UST. To learn more about Amélie’s professional portfolio you can find her online at https://www.linkedin.com/in/amelie-frank/.

January 19, 2023

Addressing Cost of Living Raises

It is nearly impossible to talk about compensation increases without inflation figuring in every discussion. In 2022, amidst the first global pandemic in over a century, the average price of gas skyrocketed to $5.75 per gallon (up from a low of $2.68 in May of 2020). The inflation rate for 2022 finished at 6.5%, and today (for the moment), gas prices sit as low as $3.49 in some areas.  The federal minimum wage will increase to $9.50 per hour this year, varying significantly from state to state.  You can visit The Horton Group page on minimum wages for the state-specific wage rates.

Investopedia.com defines inflation as “a rise in prices, which can be translated as the decline of purchasing power over time.” Among today’s inflationary pressures we can count damage to crops, livestock, lives, and property from recent climate change events, Russia’s invasion of Ukraine spiking the costs of natural gas and grain, and a new strain of avian flu resulting in eggs at $6.00 per dozen.  The pandemic itself was a force majeure expense for everyone, with shortages ranging from microchips to baby formula.

And yet, we have emerged from this tough time with an appreciation for U.S. workers that we haven’t experienced since the 1950s. Employers continue to be affected by the great labor shortage and unexpected increases in opportunities, pay, and benefits for workers.  Driven in no small part by younger workers unwilling to settle for low-wage gigs, companies have been hiring at significantly competitive salaries and vying for new workers by burnishing their employer brand as emphatically as they do their brand. Things have changed.

BDO USA, a global accounting firm, anticipated that budgets for merit increases in 2022 would hover around 3%, but found that in the final quarter of 2021, the increases topped out just below 4%. The talent shortage had pushed raises into the 4% range. Concurrently, inflation was approaching 1982 levels, which BDO anticipated would push salary increases still higher (the term for this is a wage-price spiral, which Americans last heard about in the mid-1970s). BDO conducted a poll of 440 organizations across multiple industries--including 127 nonprofits—in January and February of 2022 and determined that compensation budgets for all participating companies averaged 5.1%, with nonprofit firms averaging 4.4%. The last time salary-increase budgets exceeded 4% was in 2001.

BDO cautioned, “For nonprofits, this may be a significant shock for their 2022 budgets, as a 4.4% budget increase represents a 47% hike (emphasis also mine) compared to the previously standard 3% budget. It is likely that many organizations are not in a position to increase salary budgets to this degree.”

Journalist and social media strategist Lia Tabackman succinctly laid out the good and bad news in her article in 501c.com, Nonprofit Compensation Battles with Inflation: “Salary and wage increases at U.S. organizations have not kept pace with the rising prices of inflation, and recent trends suggest that in many cases there is financial gain to be had from leaving workplaces that can’t keep up. To put a fine point on it: employers who aren’t able to provide compensation increases that account for inflation risk losing their employees to those who can.”

Fortunately, there are plenty of voices in the for-profit and nonprofit worlds who offer useful guidance in addressing the challenge. BDO suggests inflation’s impact on salary gains will vary by situation.  Here are some of their tips to bolster your workforce.

  • As energy prices rise, consider extra financial support for employees that need to commute by car or drive as part of their job duties. This can be delivered in the form of gas cards, parking vouchers, or passes for public transportation.
  • If increasing your budget for merit increases is not feasible, consider doing a mid-year assessment to determine whether a second pay adjustment is needed and can be supported.
  • Identify personnel that are mission-critical, as well as top performers to ensure their contributions are recognized and reflected in pay levels according to the organization’s pay policies and financial condition.
  • While there are always exceptions, lower wage employees are the most impacted by inflation. Their salary increases typically do not result in a significant change in purchasing power. Focus salary increase dollars on those who are most impacted.
  • Allocating more of the budget to pay increases for lower-paid employees can do more than just promote retention, it can help differentiate your organization as one that prioritizes fair compensation practices and demonstrates that management values its employees.

Lauren Mason, senior principal for the Career Business Division at Mercer (an HR consulting partnership) made these recommendations for employers to consider for this year's compensation planning period:

  • Prioritize Hourly Pay.  With unprecedented levels of churn in the labor market, wage growth at record pace and increasing external scrutiny, now is the time to focus on hourly pay strategies.
  • Consider A Segmented Approach.  Ensure budget dollars "are focused on addressing gaps in competitiveness . . . Consider a segmented approach by offering higher wages to both new joiners and high-performing current employees in critical business segments, as well as those whose pay is below market rates.
  • Keep In Mind The Employee Experience.  Employees have heightened expectations around pay, so equip leaders with the resources to communicate pay decisions effectively.

CapinCrouse, a national CPA and consulting firm serving nonprofits, provided the following from their three-part series Inflation’s Ripple Effect on Nonprofits and Their Employees.

  • Nonprofit compensation is enough of a puzzle without the added challenge of market fluctuations. But while every organization is different, there are options for leaders who want to communicate the value of their team members through more than just cash compensation.
  • Many nonprofits are opting to give their employees one-time bonuses rather than setting themselves up to maintain promised increases in future years. This provides an immediate benefit to employees who are feeling the real-time impact of market conditions without setting the precedent of an increased baseline wage.
  • Since times of economic inflation tend to put more strain on lower-level (and lower-earning) employees, nonprofits may also want to consider providing tiered incentives such as:
  • Increased retirement plan contribution percentages
  • Stipends to accommodate elevated gas prices (consult with a tax advisor first to ensure they understand and disclose the potential tax implications for the organization and employees)
  • Higher merit increases or one-time bonuses

In March 2022, hundreds of nonprofit workers gathered in New York City to demand that the city write a minimum wage of $21 per hour and a 6% cost of living adjustment into the city budget for nonprofit workers. Minor Sinclair, Executive Director of The Center for Progressive Reform (CPR) wrote for The Chronicle of Philanthropy to explain how CPR increased their employees’ wages, beginning with a “contingency fund” to augment salaries to help offset the impact of inflation. Staff members received a $1,000 payment from the fund in spring 2022, which CPR planned to renew in the fall. CPR also upgraded employees’ benefits packages, including a “modest allowance” to help cover utility and internet costs for staff working from home. Employees also received an extra week of vacation to be taken at the end of the year. Additionally, CPR made short and long-term disability-pay plans available to staff.

It is important not to lose sight of the fact that the nonprofit sector is the third largest employer in North America, employing one out of every ten working Americans (about 12.5 million workers). Think about the strength in those numbers. If nonprofits can't retain quality employees, their fundraising and program delivery will suffer. During tough economic times and good, investing in people pays dividends for your nonprofit’s present and future successes.

This blog post was written by Amélie Frank, consulting copywriter to UST. To learn more about Amélie’s professional portfolio you can find her online at https://www.linkedin.com/in/amelie-frank/.

January 13, 2023

Consistently Benchmarking Compensation Ranges

It is vital to the success of your organization that you approach employee compensation with the accuracy of metrics. Routine benchmarking of your salaries and benefits against those of your employment competition can help you retain valuable employees. Before you can offer the right pay, you must know what the competition is offering.

What Benchmarking Means to Your Retention

In order to reach your goals and fulfill your mission, you need to know what skills are required and how many people you need to achieve success. To determine the answers to these questions, you must analyze vital metrics including employee turnover, wages, opportunities for promotion and your organization's hierarchy. Knowing this information can help you understand, identify and correct underlying weaknesses in your organization. If you're hiring and training people only to lose them before your expense has been covered, studying key metrics on turnover rates combined with average wages may help you focus on the cause of your problem, be it pay, engagement, or something else entirely. From there, you can find employees and strategies that make for a better fit.

You then need to learn how to interpret and respond to the metrics you uncover. But don't fear the answers you uncover—there is no "ideal" turnover rate, even within your specific mission. However, knowing where you fall within the range of employers in your geographic region and mission can help you make deliberate and informed choices in pay and benefits. Simply put, you won't know what you can do until you see a complete picture of how you compare.

An annual benchmark report card covers all the basics, but if you find that a particular issue or program requires additional follow-up, which will most likely be the case, you should consider tracking it quarterly in order to continuously monitor key metrics.

Affordable Benchmarking: Nonprofits Helping Nonprofits

While paid data resources can provide detailed information, their costs generally reach beyond the budget of a small- or medium-sized organization. Fortunately, most states offer affordable resources for the information you need. The National Council for Nonprofits, a nonprofit itself, connects nonprofit organizations with localized associations that offer data-based best practices information. A quick review of the map will provide the contact information you need to get in touch with the nonprofit association in your state. For example, the Maine Association of Nonprofits (MANP) publishes a survey that describes the latest rankings of salaries and benefits for all participating nonprofits in the state. "Any nonprofit experiencing staff retention issues should, first, verify that their salaries correspond to regional benchmarks with other nonprofits," said MANP Executive Director Jennifer Hutchins. "Once you have the data, your executive director should have a conversation with your board of directors ensuring that the organization is adequately investing resources in retaining the staff needed to achieve desired outcomes toward reaching mission goals."

Maine's association also provides other resources for nonprofits, such as training, advocacy and legal assistance. Their publication, Guiding Principles & Practices, provides a free online best-practices guide for nonprofit leaders including the chapter, "Staff & Volunteer Management." The associations in most other states offer similar reports. For information on benchmarking against for-profit businesses, contact your state's department of labor or your local chamber of commerce. Membership in associations vary by state and are usually based on a sliding scale so that newer or smaller nonprofits can take advantage of the information without financial hardship.

Nonprofits with larger operating budgets may be able to invest in research conducted by the Employers Council. This nonprofit provides help with Employment Law, HR, Training and surveys. While their fees are higher, you'll find a broad scope of research that includes for-profit salaries and benefits. If most of your employment competition is coming from the for-profit sector, it may be worth the investment.

Start with Salaries

You went through a rigorous hiring process and found employees who formed a team that has created awesome results. But then, one by one, members of your team leave for other jobs. What went wrong? It may be tempting to solely blame the comparatively low financial picture of a nonprofit organization. However, there are winning strategies that the smart HR professional can use to retain employees longer, so the organization benefits from their professional growth and accumulating experience. It's not just about money—nor is it just about the mission. Employees need you to understand that a complex blend of mission and compensation—including professional development—will help them stay with you longer.

Some salary benchmarking strategists argue that employees these days have a lot more access to compensation information on the internet. It's true, there is more transparency than ever, but it doesn't have to act against you. With the right benchmarking plan in place, you can make good use of this information. Bear in mind that low turnover can be a sign that you're paying more than the standard. Finding a balance between overpayment and underpayment will only happen when you benchmark your salaries against the competition.

What Else to Benchmark?

Retaining personnel requires benchmarking information that goes beyond the hiring process. For example, knowing how often you promote from within could be a crucial factor in staff retention. You should dig deeper than this, of course. Say, for example, your organization diligently promotes male employees to management positions but fails to promote females at the same rate; this could signal a serious problem. It's important to study all aspects of "promotions" as a topic in order to uncover issues.

The first step, of course, is to know where your organization stands by benchmarking your situation regularly. The ADP Research Institute (ADPRI) provides the benchmarks needed to gain a better understanding of employee retention in different organizations. This new data will help you measure the effectiveness of your diversity and inclusion programs. If your organization lacks such programs, this data will show how you compare to other employers who do have such systems in place.

It's no secret that pay gaps between men and women still exist in today's society. And yes, even in well-intentioned nonprofits, gender-based pay disparity remains a critical problem. If you catch this with benchmarking, it's critical that you monitor the situation closely.

In an Ever-Changing Field, Knowledge Truly Is Power

You must be aggressive in pursuit of frequent benchmark updates. Stay abreast of your status in relation to compensation by industry and location. The employee you hired six months ago could go online today and discover new information on salaries and other perks that recently developed for a particular skill-set. With the shortages of skilled labor, transferable skills are more desirable today than ever before. The question then arises: How often should I benchmark? The answer is simple (though painful): How often do you want to be caught off-guard when a valued employee leaves?

Pay careful attention to your nonprofit's annual calendar when planning your benchmarking activities. Find those times when you can move ahead with benchmarking, and then be sure to follow through consistently. Be sure to understand the particular needs of your nonprofit and know that it might not reflect what is measured in the for-profit business world. Of course, it's valuable to study the metrics for your particular location. If you're located in a region where the cost of living is higher than the national average, be sure to recognize and measure the degree to which it affects your employees' ability to stay with you.

Retention Is Not Enough

Tracking retention, alone, is not the solution to all of your concerns. Some employees may be staying in place while waiting for a better opportunity to present itself. They're not necessarily doing their best work for you, and they will not hesitate to leave when the chance arises. So, for the weeks, months or even years that they are occupying that position, don’t assume everything is good. More than retention, you need employee loyalty.

Try measuring who is satisfied in their job for the long term. How do you know what to measure? Business expert Jon Picoult listed nuanced metrics to prioritize:

Ask the right questions on employee satisfaction surveys. How likely would it be for the staff member to recommend your organization as a workplace and why.

Track your real referrals. When you interview job candidates, ask them if they were referred by a current or past employee.

Track employee suggestions. A loyal employee is more likely to make suggestions for workplace improvements.

Whether you're making your first foray into benchmarking employee retention, or you're taking it to the next level with regular studies on employee loyalty, you're already doing better than many other organizations. Remember to create and follow a solid benchmarking schedule to track this information frequently, and then you will be properly prepared to build and maintain your organization's robust workforce. There truly is power in knowledge, and this is how you plug in.

This is an excerpt from UST’s eBook, “5 Vital Employee Engagement Practices to Foster a Desirable Workplace” in collaboration with Beth Black, Writer and Editor.

January 09, 2023

HR Question: Hours Worked and Exempt Employees

Question: What is the minimum amount of time that an exempt employee must work to be credited for the entire day?

Answer: If an exempt employee does any work, they must be paid for the full day—there is no minimum. For instance, if the employee came to the office for the first 15 minutes of their usual 8-hour day, then went home sick, they would be entitled to their full pay for that day. 

The only exceptions to the Full-Pay-for-Partial-Day rule is during the employee’s first or last week of employment, when the employer is offsetting amounts received for civil service like jury duty or military leave, or when the employee is taking unpaid leave under FMLA. 

Employers can, however, use an employee’s paid time off to fill in the gaps. So, if the employee had paid time off available in their PTO bank, the employer could use a partial day of that time to cover their absence. But if the employee was out of paid time off (or was never offered any), the employer would still owe them for the full day.

This Q&A was provided by Mineral, powering the UST HR Workplace. Have HR questions? Sign your nonprofit up for a FREE 60-day trial here. As a UST member, simply log into your Mineral portal to access live HR certified consultants, 300+ on-demand training courses, an extensive compliance library, and more.

December 28, 2022

HR Question: Terminating Employees Looking for Work

Question: We’ve recently learned that one of our employees is planning to leave the company and has been applying for positions elsewhere. Can we terminate them?

Answer: Terminating employment because an employee is looking for work elsewhere isn’t expressly prohibited by law, but we wouldn’t recommend it. You might be surprised by how many of your employees are looking for other opportunities—either actively or passively—while still doing good work for your organization. If you start terminating everyone who is keeping an eye out for the next opportunity, you may find yourself with woefully few employees left. This is also the kind of organizational behavior that makes the water cooler news, hurts morale, and may even make it into an online review of your business. For all of these reasons, we’d suggest a different approach.

Instead of terminating this employee, you might consider talking with them to determine why they are looking for work elsewhere and what might motivate them to stay. There may be issues you can fix. In fact, a lot of employers regularly conduct both exit and stay interviews to get more insight into the reasons that their employees leave or what keeps them motivated to stay. This information helps them better engage their workforce and increase retention.  

This Q&A was provided by Mineral, powering the UST HR Workplace. Have HR questions? Sign your nonprofit up for a FREE 60-day trial here. As a UST member, simply log into your Mineral portal to access live HR certified consultants, 300+ on-demand training courses, an extensive compliance library, and more.

December 20, 2022

The Changing Landscape of the Nonprofit Workforce

No matter where society struggles or how much change comes to your nonprofit, everything always comes down to the people who form your team and support your community. If you lack the flexibility and resilience to confront perilous forces such as socioeconomic upheaval, a pandemic, or a workforce revolution, your organization runs the risk of collapse.

In order to achieve stability, nonprofits need to reinforce the steadfast support of a dedicated staff. Download the bundle to uncover strategies for:

  • Navigating the talent gap crisis in a post-pandemic workforce
  • Adjusting your hiring and onboarding practices to accommodate the current talent shortage
  • Addressing employee burnout and what you can do to help
  • Strengthening your employee development strategies
  • And much more

For just $19, this information-packed bundle gives you access to a wealth of helpful resources—including our Changing Nonprofit Workforce eBook and Toolkit—filled with the tools you need to support a dynamic workforce.

December 16, 2022

[Webinar Recording] UST Live: Volunteer Management

From recruiting and training to engagement and retention, your organization has likely invested a great deal of time and effort into ensuring your volunteer program is successful. Volunteers make up an essential part of a nonprofit's workforce—making effective volunteer management strategies vital to an organization's day-to-day operations and key to developing and maintaining volunteers that are knowledgeable, passionate and dedicated.

In the latest rendition of UST Live, we were joined by thought leaders from across the U.S. with expertise in volunteer management. Discover how your nonprofit peers are improving volunteer retention rates while increasing engagement and what you can do to keep volunteers excited about the work your nonprofit does to support its surrounding communities in this on-demand recording of the session. You’ll also discover:

  • Ideas for increasing volunteer acquisition and retention rates
  • Tips for developing and implementing thoughtful training strategies
  • The importance of volunteer recognition and keeping them engaged

Upcoming UST Live Webinars: This webinar series was designed to equip nonprofits with the strategies and resources they need to survive (and thrive) in a constantly evolving environment. Be on the lookout for future UST Live sessions.

December 09, 2022

Handling Internal Complaints

Are you conflict averse? For most folks, conflict can be a nasty trigger. It sets off the brain’s panic center—the amygdala—activating responses of fight, flight, freeze, or (new tactic for those who don’t mind how bad it makes them look) fawn to cope. It’s neither fun nor fulfilling to work in an office frequently disrupted by this type of energy. However, workplaces now abound with all kinds of people from a variety of backgrounds. Conflict is unavoidable.

Conflict is a reality of working life. All workplaces wrestle with conflicts of some sort at point or another.  Because companies issue policies to mitigate such trouble as sexual harassment, discrimination, and the misuse of technology, they have provided better guidelines for HR departments to resolve weighty disputes sooner than later. However, conflict doesn’t require illegal behavior. If sentient beings work together, there will always be the potential for headbutting.

Under the right circumstances, an internal dispute may provide a company a way to become better informed and more resilient in facing flack in the marketplace. A company that fosters diverse talents and viewpoints among its crew will keep its eyes and ears open and its tactics flexible for problem-solving. A company smart enough to perceive conflict as a teacher may wield it to kick open new doors or avert unforeseen disaster.

What is Conflict?

A 2008 international study by CPP Global, publisher of the Myers-Briggs assessment tool, defined conflict as “any workplace disagreement that disrupts the flow of work.” The same year, a Psychometrics study in Canada described conflict as “a struggle that results when one individual’s concerns diverge from another person’s wants.” Indeed.com discerned that the first definition fits a negative view of conflict, while the second definition may goose the parties locked in confrontation to seek novel, potential win-win outcomes.

Common causes of conflicts among individuals include:

  • Divergent personalities, cultures, experiences, work styles, personal habits, or perspectives
  • Competition between colleagues
  • Poor communication or unclear supervision
  • Uncertainly about roles and responsibilities

Employees responding to CPP’s survey cited personality clashes and egos (49%), stress (34%), heavy workloads (33%), poor leadership (29%), dishonesty (26%), unclear roles (22%), clashing values (18%), harassment or bullying (13%), and the perception of discriminatory practices (10%). Nearly one third (27%) had seen conflicts evoke personal attacks.

Tellingly, CPP respondents observed that conflicts were highest (34%) among frontline or entry-level employers—those likely untrained in conflict management.

Here are four types of team conflicts as formulated by Indeed’s career coach Jennifer Herrity.

  • Task-based conflicts (a team member doesn’t hold up their part of a task, affecting another member’s or the team’s ability to finish on time; different teams put at odds over resources, budgets, and policies)
  • Leadership conflicts (clashes in leadership styles, one director impeding inclusive and collaborative directing)
  • Work style conflicts (self-starters versus those who prefer step-by-step guidance)
  • Personality/relationship-based clashes (people not getting along)

As workplaces grow, more people connect and occasionally collide over different values and methods for doing their work. Negative conflict can manifest in arguments, difficult relationships, verbal abuse, harassment, bullying, or unethical behavior that affects the entire company. Positive conflict can inspire competition, motivate players to work harder for their goals, and tolerate confrontations over different strategies, which can give way to new and better approaches.

What Does Conflict Cost Us?

According to Human Resources Online, managers spend 15% of their work time mediating conflict. Workplace discord can freeze the pace of projects and deliverables. Where misunderstandings and resentments proliferate, an institution can hemorrhage time and money. Pollack Peacebuilding Systems unveiled its Workplace Conflict Statistics for 2022 with some eyebrow-raising data.

  • U.S. employees spend approximately 2.8 hours each week involved in conflict. That’s nearly $359 billion in hours (the equivalent of $385 million day) focused on squabbling rather than collaborating. (It sounds a bit like Congress!)
  • A company’s average cost for litigated issues was $160,000, averaging 318 days to resolve. Most employment disputes don’t make it to court. For cases that do, the damages can be hefty. The median judgment runs about $200,000, not counting the cost of defense. One in four cases ends in a judgment of $500,000 or more.
  • Almost one in ten employees (9%) have seen projects fail because of workplace conflict.

For nonprofits, employee retention is an existential issue. Any atmosphere made noxious by conflict can demotivate employees and volunteers who can leave to find a more hospitable gig elsewhere.

How Do We Handle and Resolve Conflict?

If you Google for answers on how to handle internal disputes, you can bag dozens of skills lists and even more pages detailing resolution techniques. Widely regarded as a leadership skill, conflict resolution is the art of addressing differences between two or more parties and finding common ground for everyone to work together. How HR departments investigate internal conflict and why it’s important to train employees in conflict resolution skills is vital to your nonprofit’s longevity.

HR Investigations

A company cannot let conflict fester until it damages the company’s process, employer brand, or consumer brand. It must also guard against a courtroom verdict that could damage the brand and bring ruinous financial loss. HR seeks to resolve disputes in-house whenever possible. Companies task their HR departments with fielding contention, and HR runs point until it is resolved or must be escalated to outside mediation, arbitration, alternate dispute resolution (ADR), or a court.

Your company should have an established internal complaint process for HR to follow as it investigates complaints. The Australian Human Rights Commission offers protocols for such a process, emphasizing the urgency to address complaints quickly and fairly—particularly complaints about workplace discrimination and harassment. With an internal complaint process in place, your firm can improve workplace practices and policies, raise staff morale, productivity, and retention, and avoid forwarding problems to external agencies or for legal action.

With a responsive complaints process, an employer can demonstrate the company took “reasonable precautions and exercised due diligence” to prevent discrimination or harassment. The policy, coupled with a consistent record of swift action, can make your organization look properly responsive if the complaint winds up with an investigative government agency or in court.

The Nonprofit Risk Management Center notes for nonprofits that, “There are various types of internal dispute resolution options, ranging from a very formal, binding mandatory arbitration procedure . . . to the informal open-door policy favored by most mid-sized and small nonprofits. Some options are:

  1. Mandatory binding arbitration,
  2. A commitment to bring disputes to alternative dispute resolution (ADR), using non-binding arbitration,
  3. A formal two- or three-step grievance procedure, with a review committee comprised of various board and staff members,
  4. Referral of the dispute to an impartial party, who may or may not be connected with the nonprofit, to serve as the arbiter of disputes,
  5. An open-door policy, and
  6. A peer review committee.

NRMC assures that “an internal dispute resolution procedure . . . provides an outlet for employees’ concerns. A grievance or complaint procedure gives the employee his “day in court” and can be helpful for the nonprofit’s management because misunderstandings or unhealthy disputes between staff may be uncovered and addressed before the conflicts spin out of control. Serious concerns, such as sexual harassment between co-workers, can be uncovered and addressed by the nonprofit before a lawsuit is filed. The goal of internal dispute resolution is to solve the problems at the lowest level possible, so that workplace disputes don’t escalate into legal actions.”

How Peer Workers Can Help

Workers receive a variety of coursework and training during their onboarding period. It makes sense to offer training and certification in conflict resolution so that they may defuse workplace friction as it happens. In circumstances where a disagreement results from a basic miscommunication or a poorly defined workplace procedure, a well-trained employee with appropriate training could persuasively lower the temperature on a situation without having to formally involve a manager or HR. Training in such skills as observation and empathy can enable one coworker to see how another coworker might be misread by their peers because of such traits as autism, food allergies, color blindness, or other facets of our many diversities that may be invisible to others.

Returning to the CPP study for a moment, note that 76% of all workers who participated reported conflict creating positive results, improved problem-solving, and deeper insights about their colleagues. Pressure, as they say, makes the diamonds. CPP’s research suggests that the key to effective conflict management is developing the skills and mindset to deal directly with conflict. Instead of being conflict averse, one should embrace it as a process that yields good outcomes.

With growth, competitive pressure, warp-speed technology, and worker diversity, workplaces are becoming more like ecosystems where conflict is the natural byproduct of not the new normal, but the wildly unpredictable—a form of never normal. Savvy companies may see turmoil as a springboard for growth and a path to the future, keeping buckets on hand to catch the strange ore glimpsed under pressure.

This blog post was written by Amélie Frank, consulting copywriter to UST. To learn more about Amélie’s professional portfolio you can find her online at https://www.linkedin.com/in/amelie-frank/.

November 18, 2022

Implementing Change to Build Resiliency

Some argue that they couldn’t prepare for the pandemic, because it was a black swan event—defined as unforeseeable. While that may be true, it’s imperative to develop and implement better defenses against future incidents—regardless of forewarning. Whether the next calamity is a virus, an extreme weather event, or something else, the effects to your nonprofit can be mitigated. Take strategic steps now to protect your clients, workers, continuity of services, and overall sustainability from whatever the future may bring.

Three Major Threats

Start by understanding and correcting three common vulnerabilities. First, study your supply chain and its logistics risks. Those with global supply chains may be at higher levels of vulnerability to any kind of worldwide incident. Next, make sure to complete your survival plan to manage your continuity in the event of any kind of shutdown or crisis. And third, understand that communication helps to reduce uncertainty, so develop a clear communication plan with your team and partners. Once you’ve taken these initial steps, you're ready to deep-dive into real preparedness.

Three Keys to Recovery

Nonprofits strengthen their resilience through robust, faster, and more inclusive post-disaster rebuilding. When the process is robust, organizations become less vulnerable to future disruptions; when it's fast, people can get back to their normal life earlier; and when it's inclusive, nobody is left behind in the recovery process. Now, imagine that public and private stakeholders across the land are performing the same process. This can include small and large governmental agencies, for-profit companies, private citizen groups, and nonprofit organizations. Encourage your nonprofit to join the conversation, as everyone pulls together to build back better, with faster communication, inclusive thinking, and robust planning.

The Unfolding Future and Disaster Risk Reduction

The effects of climate change are already increasing destruction and the risk of life globally. Many are already seeking ways to mitigate and prepare for upcoming disasters. Flood, fire, and disease are on the rise, as we continue to survive through natural disasters such as earthquakes and tsunamis. The United Nation’s 2015 Global Assessment Report on Disaster Risk Reduction (GAR) predicted that “the risk of economic losses is rising as a result of the rapidly increasing value of assets that are exposed to major hazards.” In addition, a large proportion of losses continue to be associated with small and recurring disaster events that severely damage critical public infrastructure, human lives, animal and wildlife, agriculture, housing, and production.”

It is no longer practical to put off disaster preparedness in the hope that it won’t happen. True, nonprofits must work within limited budgets, often relying on the ingenuity of their leaders. Because of this, the best plan for long-term resiliency is to integrate sustainability into everything your nonprofit does. Resilience means that your nonprofit will be able to adapt and recover rapidly from disruptions due to emergencies.

No matter how devastating an emergency might be, recovery can take place. It might require months or even years, but when communities work together, balancing short-term objectives and long-term goals, involving all stakeholders, and following a common vision for the future – they can pull together funding from more sources, additional technical support, and information gleaned from other nonprofits to build back better, stronger, more adaptable, and more resilient.

The good news is various programs are now available to reduce the impact of natural, technological, and human-made events on your nonprofit’s community. The National Hazard Management Association (NHMA) has developed the Disaster Risk Reduction Ambassador Curriculum (DRR) in cooperation with FEMA. The DRR Ambassador Curriculum helps community stakeholders find ways to understand and prepare to implement programs and measures handling the entire disaster cycle – pre, during and post disaster. This supports nonprofit and other community leaders as they engage in community-level discussions with multidisciplinary educational resources, self-study materials, and training workshops. You will find three stand-alone modules, each taking about 1 to 2 hours to complete. Whether or not you can complete this training, your nonprofit could benefit from the aid of a DRR Ambassador. They come from various backgrounds and groups with the goal of helping their communities take strong proactive steps to mitigate risks from natural hazards. Bold decision-making comes from a process of education and discussion, but the rewards will take your organization beyond the minimal protection provided by existing federal standards.

DRR Ambassadors use a reference guide titled Building Your Roadmap to a Disaster Resilient Future. The Roadmap provides ideas for community disaster risk reduction along with explanations and hyperlinks to a wide array of technical and other resources needed at various junctures. Communities that avail themselves to NHMA’s program are clearly better prepared to face natural disasters in the future.

The Seven Basics

Here are seven important steps to a stronger, more resilient future:

Conduct annual risk assessments. Begin by seeing the potential scale of a hazard. Three areas deserve special consideration in gauging risks:

  • Finances. How manageable is your cash flow, debts, and expenses? Can you predict your nonprofit’s financial health up to a year? Address those red flags of worsening scenarios.
  • Technology and equipment. Cybersecurity threats can damage your bottom line and reputation. Its critical to audit your security often, as technology is constantly evolving.
  • Workspace Safety. How safe is your building and its location? Work with government agencies to weigh your risk for weather-related disasters, including floods, as well as natural disasters like earthquakes. Follow health safety updates for your building.

Cross-train employees with a clear training plan. Do your best to triage topics so they learn CPR and first aid first. Teach an escape plan, disaster preparedness, and preparation for other risks to life. Additionally, help employees train to work in additional roles and under different working conditions, such as a temporary worksite.

Stock up on supplies. Your team might be required to shelter in place at the office. Are you prepared with three days of shelf-stable food and water—enough for everyone? Remember to keep fresh hand sanitizer, anti-bacterial wipes, gloves, masks, flashlights, batteries, blankets, and phone chargers well-stocked for emergencies. Note expiration dates.

Save for a rainy day. Try to build up a cash reserve equal to three to six months of your nonprofit’s expenses. A 3-month fund should be considered bare minimum. If you have a 6-month fund, you will be prepared for unexpected opportunities.

Put your people first. Enact policies to address your staff’s needs during an emergency. Help them handle their primary concern, their families, so they can then focus on your nonprofit. Plan for work-from-home options and possibly providing childcare. Also, take some time each year to review your paid leave, health insurance, and sick leave policies. How might you build in more flexibility? Set guidelines for hazard pay to help those working in essential roles under tough conditions. Show them they are valued to motivate your team during challenging events.

Re-examine and diversify your fundraising efforts. If you’ve always relied on an annual gala event, it’s time to consider additional funding options. Build your adaptability in the event of closures. If you already have a variety of sources, conduct an audit to see which are the most successful and find ways to grow those.

Apply what you’ve learned. The pandemic provided vast learning opportunities. Explore all your strategies—from policies that protected your employees’ health to ways you handled financial losses. What worked? What didn’t? Consult your organization’s stakeholders including experts, like accountants and lawyers. Be proactive in fixing what didn’t work and promoting what did.

Agility and the Post-COVID Landscape

Are you exhausted from deploying stop-gap measures? Have you been slashing budgets, shifting services online, and doing whatever else you can to help your community and protect your nonprofit? The truth has become obvious. Each challenge is only one in a series of ongoing crises that will continue to threaten your organization. You must develop a frame of mind that continuously generates fresh, new solutions – with creativity and resourcefulness. Integrating sustainability is key to adapting more rapidly to crises. Those organizations that were committed to this before the pandemic struck were better able to navigate the challenges it brought.

Many nonprofits discovered to their dismay that the tools and policies they had in place as pre-planning prior to COVID failed to manage the speed, scale, breadth, and duration of all the pandemic’s impacts. Advance investments in your human and social capital that will help. Your team’s awareness of several potential pressures that could combine toward disaster will help you move toward best-practice management of your potential risks.

While you deploy stress tests and other exercises to prepare for the future, think about how your team has communicated during the pandemic. Everyone was forced to reconsider presuppositions and communicate clearly, no matter how fluid the situation. So now, you must encourage innovative thinking, rehearse dynamic situations and seek to empower your workers to own and manage risk within their scope of influence. This is one way of weaving resilience into the fabric of your organization’s culture. Investing in your staff first, helping them to communicate effectively with stakeholders, and building their leadership skills will position your nonprofit to better navigate future crises.

You’ve seen how everything is connected. Natural events, social order, and economic systems all flow together to impact your nonprofit. More than ever, events strike with ferocious speed and impact requiring sudden changes in strategy. We will continue to feel the increasing effects of climate change, deepening inequality, biodiversity loss, political upheaval, and more. Work with your nonprofit’s leadership to be clear, decisive, and authentic in all communication with the team so that everyone places their priorities in alignment, and your organization will be better prepared to pivot.

The following guiding principles have helped other nonprofits maintain their equilibrium as they’ve worked with donors, boards and government agencies to spark endless innovation:

• Keep going. Your ability to pivot might not always look perfect, but it will fail completely if you allow yourself to be stopped by disruptions. Many nonprofits were deeply challenged by the shift to virtual services, but those with an unrelenting attitude were eventually able to adapt. You must keep moving, trying, pushing, and innovating.

• Question fundamental assumptions, so you can imagine being part of a changed future. Take time to evaluate the changing political, physical, social, economic, and health needs of your community and targeted population. How should your mission and vision change? Be sure to test the appropriateness of multiple approach options, then explore how you might scale your chosen best result, and finally how you might escape the drag of longstanding processes that restrict fresh approaches. These three steps will empower you to solve complicated challenges.

• Focus on the most vulnerable. While it’s important to work toward larger dreams for the future, try to avoid leaving behind marginalized community members. Solutions that you devise for the most marginalized populations will find their way to help the larger society, too.

• Small steps add up to big changes. Start with small, rigorously tested ideas. Your methodology will mean everything as you design a process for continuous, everyday innovation. Start with one small problem. Generate promising ideas. Then, come up with early prototypes so that you can test, gauge, and improve whichever one has the best potential to make the most impact. Rapid prototyping is a more flexible and cost-effective approach than major initiative launches.

With each bit of urgency in a crisis, there is also opportunity. Innovate by surveying community members, brainstorming ideas, and rapidly developing simple prototypes of the most promising solutions. Start with the most severely impacted in a crisis and scale it up later. Seizing the moment could help you lead your nonprofit past whatever has blocked change in the past. You might feel like you’re building the jet plane during take-off, but when you factor in creativity, energy, enthusiasm, and constant learning … your odds of staying aloft are good.

Aim Toward Social Purpose

While many nonprofit leaders feel pressured into focusing on financial health, a broader view will help in providing more sustainability. Social purpose, with a clear understanding of your desired impact, will guide your decisions as you seek to balance your budget against your capacity to deliver impact. COVID-19 will eventually retreat into the past, but it has left in its wake a lasting effect on how we determine our effectiveness. Keeping social purpose in mind, follow these priority takeaways:

• Social Impact. No matter how society shifts, a sharp focus on your intended impact and theory of change will help you stay relevant. If you’re forced to forge new partnerships, alter your services or advocate in new ways, reexamining your social impact is critical to informing all decisions. As community need rises, develop new ways to deliver services while maintaining public support.

• Economic Viability. If you’re struggling to handle increased demand with disruptions in funding, you’re not alone. These destabilizing conditions could threaten your long-term financial wellness, and some threats will no doubt continue in the future. Sustainable nonprofits must have reliable funding and predictable expenses as well as cash on hand for routine and emergency expenses. Develop processes for managing your financial viability. First, take a clear and detailed assessment of your financial situation. Second, plan for various financial scenarios and emergencies. Finally, be honest with all your stakeholders including donors. Ask the tough questions, such as who plans to donate again. For better planning, you need to know.

• Capacity to Deliver. Four core ideals will help you maintain services. First, you must set up a strong and distributed leadership that can pivot in response to dynamic challenges. Second, your team must be flexible, recognizing potential changes in member needs, client behaviors, and the general community landscape. Third, look for more ways to collaborate with other nonprofits and agencies. Consider public-private partnerships. Make sure your cultural values are clear, give your team cooperative skillsets, and build incentives from the top-down, so your leaders model collaboration. Fourth, build your capacity for technological improvements. Work out the training your staff will need and establish whether technology can help you scale up services while lowering your long-term costs.

Under the Radar

Most companies have a new take on teleworking, which will change where people live. Depending on the nature and location of your mission, you might notice a subtle shift in populations. COVID-19 and other recent events have sparked this interest in landscapes amenable to social distancing, home-centered work, and a small-town quality of life. In ways similar to those wrought by the last century’s industrial revolution, macro-socioeconomic shifts caused by the pandemic could mean big changes are coming. Eventually, large cities could see decreased demand for services while small-town nonprofits experience growth in supportive community members.

Your new battleground might be at the digital divide, fighting to provide reliable high-speed internet access to all, especially in rural areas. Nonprofits and NGOs should recognize the opportunities for local communities collaborating to put the COVID crisis behind, overcome the challenges of social unrest, and work together toward solutions. It shouldn’t surprise you to learn that real estate agents in small towns across America have become partners toward social change, as the National Association of Realtors published information on equity, stabilization, and developing community engagement for their members.

Rural and suburban communities are remaining online. In fact, growing their online presence, like online crowdfunding, becomes a viable financial resource for nonprofits. Most of all, keep your eyes open for further societal evolution—perhaps, the next macro-adjustments will alter the very core of your nonprofit.

This is an excerpt from UST’s eBook, “3 Key Strategies for Nonprofit Resiliency: Preparing for Future Crises” in collaboration with Beth Black, Writer and Editor.

November 10, 2022

The Value of an Employee Handbook

O, humble employee handbook! Nonprofit employers count on you to provide organizational best practices to their workforce while ensuring they maintain compliance standards. Unfortunately not enough attention is paid to updating the handbook as there should be—placing these employers at risk.

Today, companies put the handbook online, posting anything from a 2,000-page guide for GitLab to a 5x8” gray card for Nordstrom that reads “Use your good judgment in all situations.” One thing about the employee handbook has not changed. It remains invaluable and indispensable to its company and their employees.

Do you know what a help an employee handbook can be for your nonprofit, your workers, and your constituents? Let’s break the handbook down to its core elements to see what makes it so powerful and beneficial.

Employee handbooks contain both policies and procedures. What is the difference between a policy and a procedure?

A policy is a principle or rule that governs decisions and actions. It functions within the framework of a company’s mission as set by management. Policies include rules for employees regarding smoking, non-disclosure agreements, vacations, dress codes, technology use, and plenty more.

Policies have scope (covering all workers) and purpose (the law that necessitates the policy). Policies promote consistent conduct and equal treatment of all employees, keep employees mindful of their duties, and help the organization comply with the law. Noncompliance can result in fines, lawsuits, loss of the company’s reputation, or risk for the employees.

Finally, policies change as the company grows, as the larger industry evolves, and as new laws and technologies arise. With good policies in place, companies and their employees can thrive in a safe, secure environment. They stabilize a company, enabling it to avert or manage workplace incidents (like an accident) or crises (like a pandemic). They hold management accountable, uphold expectations for the workers and set behavior and performance standards so that everyone can achieve success. As personnel come and go, policies sustain resilience and continuity for the institution because they will always tell new employees exactly what to do. Without policies, a company would run on chaos, but not for very long.

A procedure is a reliable process broken down into a series of steps to attain a desired result. They are instructions adopted by management to carry out policy. While policies offer the why behind a company’s actions, procedures advise how to carry out those actions. A procedure also has scope (a specific employee performing a task and who they report to) and may not apply to everyone working at the company. Procedures are required for training, process auditing, process improvement, and or compliance initiatives. They guarantee the consistency that decreases process variation, which increases procedure control. Decreasing process variation eliminates waste and boosts performance. The best procedures are written in simple, clear, and concise language.

Compiling policies and procedures into a well-organized document accessible to everyone isn’t just a good idea. It can be a lifesaver. Can you imagine police and fire departments without well-managed policies and procedures? How about the law firm or brokerage handling your personal affairs? Or the lab manufacturing your child’s asthma inhaler? Smart policy and its consistent administration ensure safer communities, safer products, and safer work spaces. They are fundamental to any nonprofit’s long-term success.

Some companies issue a policies and procedures manual, a detailed repository of every policy and procedure, even those that don’t concern employees. Other companies issue an employee handbook, which covers everything pertaining to employees, their responsibilities, and the company’s responsibilities to them. For nonprofits, an employee or volunteer handbook would include protocols for donor privacy, fundraising, whistleblowers, records retention and destruction, in-kind gift acceptance, and other situations specific to philanthropic institutions and the laws that regulate them.

Some entities issue both, providing the employee handbook to staff and posting the voluminous policies and procedures tome on the company intranet in case someone needs detailed information about a particular subject (corporate history, news articles, etc.).

Of the two, the employee handbook is the more essential document for the following reasons:

  • As part of the onboarding process, the handbook introduces new hires to the company’s mission and principles. It helps the freshly onboarded acclimate to their new roles, enabling them to become productive more quickly.
  • It sets and sustains the company’s tone and culture and shows how employees can succeed within that culture.
  • It clarifies what the company expects of each employee as well as what it offers them in compensation and benefits.
  • It ensures compliance with the law. Clear explanations from the handbook help protect the organization, showing that it endeavors to obey the law and expects its employees to do the same.
  • It outlines the employee’s legal rights and entitlements (such as the Family Medical Leave Act) under state and federal law.
  • Managers can consult the handbook to answer employees’ questions, helping to ensure both parties are on the same page concerning a workplace issue.
  • It highlights the company’s benefits, which helps to retain valued employees.
  • It can protect the company from claims and lawsuits brought by current or former employees. The handbook is one of the most useful documents to produce in the company’s defense. A legally sound employee handbook can prove that the company has exercised “reasonable care” towards its employees.
  • It requires the employee to sign the handbook’s acknowledgment page. The signed acknowledgement page verifies that the employee had an opportunity to familiarize themselves with the organization’s policies, ask related questions, and agreed to follow the terms and conditions of employment set by the organization.

With the increase in flexible work schedules and more employees working off site, companies are putting their employee handbooks and policies and procedures guides online. For many, this is more convenient and efficient—and it saves on the cost of printing. But wait! There’s more! Companies are putting their entire policies and procedures guides live on the internet for everyone to see. Why would they do that?

Many of these electronic handbooks come from newer companies or tech firms to demonstrate their commitment to corporate transparency. Such firms include Basecamp, Trello, Netflix, Zappos, Hubspot, Nordstrom, Sterling Gold Mining Corporation, Facebook, and Twitter (likely rewriting their employee handbook very soon).

Some of these handbooks are masterful achievements in design, copy writing, and corporate branding. And they are unique. Regarding Twitter, EmploymentSolicitor.com challenged other law firms to help create The Employment Solicitor.com Twitter Staff Handbook, with policies stated in 140 characters or less. Meanwhile, Netflix kept it simple: “Act in Netflix's best interest.” These are not your daddy’s employee handbook! Did I mention these handbooks are downloadable?

Beyond their novelty, publicly accessible handbooks reap handsome rewards for their companies. Obviously, they don’t post anything confidential online for legal reasons, but everything else they share with an eye toward burnishing their employer brand as well as their products and services. As they give visitors a taste of their company culture, they get to market millions of eyeballs for minimal expense.

They can also attract desirable employees: Check out our benefits! See how well we treat our employees! Note how committed we are to the environment! Plus, it’s a useful way to engage potential donors or volunteers who are doing their homework before contributing to your cause.

It’s all there for the whole world to see, yet it still serves as the employee handbook. Expect this to become standard operating procedure for many companies, including nonprofits. The more things change, the more handbooks will need updating. Updating online is simple and inexpensive.

According to a survey conducted in 2020 for People Matters, a media company specializing HR marketing, 57% of employees actually read the employee manual. When asked if they had revised their employee manuals since the pandemic, 69% of HR professionals surveyed said no. How are these unread, outdated handbooks meeting the needs of their companies? The answer is that they aren’t.

When your nonprofit decides to invest time and money to produce an employee handbook, you will find countless resources online that can help, but…

UST understands those needs because we are the leader in the field of nonprofit HR solutions. Through our cloud-based UST HR Workplace, powered by Mineral, we offer on-demand resources and expertise to help create the employee handbook your foundation needs . . . in minutes. UST’s integrated platform of HR tools, templates, and on-demand trainings will ensure that your employee manual meets your standards while maintaining compliance with federal and state law. The platform will alert you whenever a policy or law that can affect your handbook changes. And, you can track employee acknowledgments with built-in electronic signatures. With a subscription to the UST HR Workplace, your handbook will stay current and relevant for your peeps. Request a FREE 60-Day Trial of the UST HR Workplace today!

This blog post was written by Amélie Frank, consulting copywriter to UST. To learn more about Amélie’s professional portfolio you can find her online at https://www.linkedin.com/in/amelie-frank/.

November 08, 2022

Join Us in Welcoming Kristin Maurelia!

UST is very pleased to welcome Kristin Maurelia as our new Director of Strategic Accounts!

Kristin's accomplishments are not easy to summarize. Notably, she was asked to lead a new strategic alliances initiative at the National Association of REALTORS®—the world's largest trade association with over 1.5 million members. Kristin built from inception, a strategy and business unit that grew to over 160 dynamic, creative alliances, including some of the nation's largest companies and strongest brands—ultimately generating more than $100M in association revenue and providing valuable member benefits to the tune of $75M annually.

Driven by genuine curiosity and a commitment to building authentic relationships rooted in integrity, Kristin has forged impactful, long-term partnerships with allies across various industries. With a passion for mission-driven work and a call to community service, Kristin is also an active member of the nonprofit community, serving as a volunteer for Pilot N Paws and Be My Eyes.

Kristin's extensive experience, proven track record, and shared desire to see the nonprofit sector thrive make her a perfect addition to team UST and an ideal ally for our 80+ plus Affinity Partners nationwide. We're very excited to begin UST's next chapter with her at the helm of this vital role in our organization.

November 04, 2022

HR Question: Anxiety and Depression as Disabilities

Question: Are depression and anxiety considered disabilities?

Answer: They can be, yes. Under the Americans with Disabilities Act (ADA), a disability is defined as “a physical or mental impairment that substantially limits one or more major life activities.”

Some examples of major life activities are caring for oneself, performing manual tasks, eating, sleeping, speaking, breathing, learning, reading, concentrating, thinking, communicating, and working. A major life activity also includes the operation of a major bodily function, such as neurological, brain, and respiratory functions.

Although the condition must “substantially limit” a major life activity, this term is broader than you might think. “Substantially limits” doesn’t mean that the condition has to prevent or significantly restrict a major life activity. Rather, the comparison is between the employee’s level of functioning as compared to most people in the general population. It is not a demanding standard. 

If an employee informs you that they have anxiety or depression and requests an accommodation, you should begin the interactive process. Basically, you and the employee determine what, if anything, can be done to accommodate them so that they can perform the essential functions of their job and have equal benefits and privileges of employment. As part of this conversation, you may require the employee to provide documentation to support their request for an accommodation.

This Q&A was provided by Mineral, powering the UST HR Workplace. Have HR questions? Sign your nonprofit up for a FREE 60-day trial here. As a UST member, simply log into your Mineral portal to access live HR certified consultants, 300+ on-demand training courses, an extensive compliance library, and more.

October 27, 2022

Unemployment Fraud and the Risks to Nonprofit

In the midst of the pandemic, unemployment benefit claims skyrocketed—impacting employers across the country with increased fraudulent benefit claims. And the number of reported incidents is staggering—driving up the cost of taxes for nonprofits and causing frustration for both employers and their employees. Nationally, states processed more than one billion unemployment claims in 2020 alone, amounting to over $500 billion in paid benefits. Unemployment systems in nearly every state have been impacted by international and national crime syndicates with 35% of applications being fraudulent.

It's more important than ever that employers carefully review their quarterly charges statements for any discrepancies—specifically for individuals listed as receiving UI benefits who are still actively employed with your nonprofit. By doing so, you not only protect your assets but you also help to protect your employees who are being targeted by these fraudsters.

While government agencies continue to grapple with the theft of millions of dollars through fraudulent UI benefit claims, UST recently compiled over-whelming statistics surrounding UI fraud and the impact on employers to create the 2022 Fraudulent Unemployment Infographic . Discover the overwhelming facts about unemployment fraud and how it can affect your workforce.

Sign up for our monthly eNews to continue receiving helpful insights, how-to-guides, and legal updates specific to nonprofits!

October 21, 2022

Recruiting With Purpose

As talent becomes harder to recruit and retain, some employers have tendered unusual perks to sweeten hiring deals. Can your company compete with the benefits being offered by your for-profit counterparts?

  • Onsite facilities for Botox injections and tanning beds (Chesapeake Energy)
  • Cryo-preserve your entire body after you die (Numerai)
  • Lunchtime surfing with daily surf reports from the reception staff (Patagonia)
  • Free use of the company yachts (JM Family Enterprises)
  • Gender reassignment surgery (Goldman Sachs)
  • For nudists (I am not making this up, I swear), Naked Fridays, a chance to “engage employees and build trust within the team” (onebestway)
  • A 3D-printed model of your head (Innocent Drinks)
  • Flexjobs found one firm that vowed, “We promise not to poke you with a sharp stick.”

Whatever extremes some employers may undertake to lavish their appreciation, it all underscores that human capital is any business’s most important asset.

Whether they are active job seekers or the passive ones keeping an antennae out for anything interesting, an enormous talent pool is in flux. Workers now prowl for jobs with greater learning and growth. Companies need to burnish their reputations to lure in the best and brightest. Fueling this career migration is a desire for purpose. Companies are figuring out that aligning their employer brand with a candidate’s yearning for purpose can entice desirable workers to apply.

Purpose seems like one of those immeasurable intangibles. If you’re a nonprofit lacking funds to offer expensive perks on your employees, how do you snag recruits with a concept? 

The good news is that, as a foundation for good, you already have what it takes.

It All Starts with Purpose

Be it the Preamble to the Constitution, a corporate motto, an employer brand, or a nonprofit’s mission statement, the institutions we’ve built began with a purpose—a compelling reason why. For most companies, the purpose resides with the employer brand. Not to be mistaken for branding elements such as logos, fonts, colors, and other instantly recognizable cues, your employer brand also defines your values and your work culture. It is both a message and a promise, speaking directly to all stakeholders—customers, employees, competitors, and partners. Anyone who encounters it knows precisely what the brand stands for. When Allstate Insurance tells you that “You’re in Good Hands,” you know the brand and its values..

Does a statement of purpose translate into financial success? A Harvard Business School study verified that, over a ten-year period, values-driven companies outperformed non-purposeful ones by a factor of 12 in their stock price. Where purpose is active, performance thrives. Imperative’s 2016 report into workplace purpose revealed that:

  • 85% of purpose-led companies showed growth
  • 42% of non-purpose-led companies showed a drop in revenue

Purposeful organizations succeed due to dedicated employees. To what are they dedicated if not purpose? It takes a company’s purpose to recruit, engage, and retain this kind of talent. The organization does best when its hiring practices align with its purpose and with the purpose of its employees.

Tips for Recruiting with Purpose

Eighty-five percent of US employees said they would stay longer with a socially responsible employer. Here are four practices to help you score top talent.

  1. Showcase purpose from the start.
    Do you understand your nonprofit’s mission?  While every business knows what it does, very few know why. Until you can explain why your company exists, you cannot connect meaningfully with anyone, including your stakeholders. We want to know how the world is better because your nonprofit is in business.
     
  2. Build purpose into recruiting and onboarding.
    State your values and your mission-driven initiatives in all communications. Use your application and interview processes to demonstrate your nonprofit’s reason for existing to candidates. Make sure that job descriptions are free of biases and optimize those hashtags! Don’t just state the requirements of the position. Job descriptions should speak directly to the values of the people you want to hire. Ask yourself if the content is original and fresh if the posts are mission oriented and updated frequently. Include employee presence and participation on your website. Probe interviewees for their purpose. Ask about their goals, values, and the issues they care about most. Ask how they will contribute. In turn, share your personal purpose and how it comes alive for you through your work.
     
  3. Make your Job Board a site with purpose.
    Update your job board to show prospective workers how your new job opening is anchored in your values. Ask yourself: Does our job board inspire prospective talent? Is it user friendly? Does it delineate what we stand for? Does it reveal that we provide opportunities to learn, grow, and contribute? Does it offer behind-the-scenes glimpses of what it’s like to work here? Does it feature the faces and voices of our staff? Are the posts individualized to reflect the uniqueness of each open position? If you can’t answer yes to most of these questions, it’s time to revamp your job board and find a more efficient way to tell your story.
  4. Make your mission real for newbies.
    Give candidates a purpose that motivates them to work for you. Tell them how their efforts can change the world. During onboarding, share stories that bring your purpose alive with videos, testimonials, and employee profiles. Share details about company projects that have positively affected the lives of others. Have employees share what working for your company has meant to them. In everything you do, demonstrate that your company’s purpose is authentic and straight from the heart.

Avoid Poor Employer Branding

Today, 75% of job seekers consider an employer’s brand before applying for a job. Lousy employer branding can range from an unhappy interview experience to an annoying campaign jingle to a job board that fails to convey what a great place your company is to work or hire. A sour interview experience can wind up as a low rating on Glassdoor, which can damage your reputation and several such reviews can undermine your purpose and your credibility. At a minimum it will certainly discourage promising candidates from applying to work for you.

Your employer brand must always be supported across all departments at your company. Mindful practices of consistent communication, courtesy toward all candidates, and practicing what your mission preaches will protect your ability to shine in this competitive marketplace. It will also sustain your credibility with your employees, preserving both their engagement and retention.

About Remote Workers

Remote work and hybrid workplaces are issues that expose a significant rift between employers and employees. Many employers want their workers back in the office. Many employees don’t want to return to the office. From INC, one in three U.S. workers doesn't want to work for anyone who demands employees be onsite full-time. Another survey by Envoy affirms that nearly half of employees will likely look for another job if their current employer doesn’t offer a hybrid workplace.

Remote discrimination is a problem at hybrid companies as remote employees are excluded from specific perks or advantages enjoyed by those working on-site. To avoid making remote personnel feel unappreciated, companies need clear hybrid working policies.

From Recruitee’s Adrie Smith: “We know there’s a talent shortage in many areas and skills. In fact, 78% of HR managers said that most skills will become even more niche in the next ten years. This statistic alone has led many recruiters to look for candidates further afield. And for hiring teams to consider remote employees.”

Fortunately, she assures, new tools emerge daily to help workplaces connect with distant candidates. Below are some remote hiring guiding principles.

Video interviewing is a core skill. Take the time to master the technology, overcome glitches, and develop the social graces involved in virtual face-to-face meetings.

Elongate the hiring process. Give yourself every opportunity to get to know your candidate better.

Prioritize collaborative hiring. Involve your team in the hiring process. Focus on the candidate’s skills, personality, and experience.

Mind your job promotion platforms. Certain types of remote talent will spend their time on different platforms, communicate in different ways, and respond to different kinds of job outreach. Whether on your site, social media, or job board, your remote job description should . . .

  • Accurately describe the remote policy. Not every remote situation is the same. Some offices are “remote first,” “remote-friendly,” or “hybrid.”
  • Explain why a particular position or certain teams are remote if you still have employees working in an office.
  • Communicate any logistics requirements that result from remote work. You may need to have remote workers living or working in a certain time zone or to be flexible to travel to headquarters each month.
  • Summarize your communication culture. Candidates should know what to expect regarding communication and collaboration. This will weed out people unprepared to collaborate in a hyper-communicative environment.

If you want to staff your organization with the best people, take the money you are using for workplace perks and invest it in purposeful hiring. In return, you'll have more time to focus on your products and profits.

By 2035, the labor majority will be Gen Z workers. Many of them will be replacing the workers who opted to be fully cryo-frozen over at Numerai.

This blog post was written by Amélie Frank, consulting copywriter to UST. To learn more about Amélie’s professional portfolio you can find her online at https://www.linkedin.com/in/amelie-frank/.

October 14, 2022

2022 HR Compliance Toolkit

Human Resources departments play an important role in the overall success of an organization. One critical function is ensuring compliance by adhering to state and federal regulations which can influence organizational sustainability. To help nonprofit employers streamline strategies that can help to protect your most valuable assets—we've created the 2022 HR Compliance Toolkit.

This free toolkit includes an involuntary termination checklist, strategies to address unemployment fraud, tips for managing unemployment compensation and more:

  1. Best Practice Tips for Unemployment Compensation
  2. Misconduct vs. Poor Performance
  3. Things You Can Do To Help Prevent Retaliation Claims
  4. Ways to Minimize Your Unemployment Costs
  5. The Essential Interview Checklist
  6. An Introduction to Employee Benefits
  7. Involuntary Termination Checklist
  8. Exit Interview Checklist
  9. Addressing Unemployment Fraud in the Workplace
  10. [Webinar Recording] Nonprofit HR Compliance: How to Avoid Critical Oversights

To access more HR-specific articles, templates and checklists, you can sign up for a FREE 60-Day Trial of UST HR Workplace today! You'll also gain access to live HR certified consultants, 300+ on-demand training courses, and a virtual compliance library.

October 07, 2022

HR Question: Keeping a Remote Workforce Engaged

Question: We’ve transitioned to a remote-first workforce. How can we keep our employees and managers engaged with video meetings and messaging apps—especially those employees that are missing the social aspects of working together physically?

Answer: Even with video conferencing and messaging apps, fully involving remote employees in team and company meetings remains a challenge. There may be no replacing the experience of being physically in the room, but you can take steps to make these meetings more productive and inclusive. 

The most important thing to remember when “meeting” with remote employees is that you can’t conduct the meeting in the same way as you normally do when everyone is physically present. You have to find a way to replace the advantages that close proximity has, especially the ease of reading body language and picking up social cues. These, unfortunately, do not translate well over the screen or the phone. So, what can you do? 

What remote employees need to fully participate in meetings is space and time to speak. You can provide this space and time in a few ways. First, if there are some physically present participants, ask them to pause for a second before jumping into the conversation. This gives remote employees time to get a word in, plus it helps counter any time delays caused by the conferencing technology. Second, whoever is leading the meeting should regularly invite remote employees to add anything if they have something to say, preferably before moving on in the agenda. Third, when possible, have a remote employee lead the meeting or a section on the agenda. This focuses attention on the remote speakers and can help remind everyone that the meeting isn’t just happening in the physical room. Finally, if a group of remote employees are located in the same workspace, occasionally setting their site as the physical meeting space can help your non-remote employees get a feel for the challenges of being remote during a meeting.

Some preliminary work before the meeting can also help make the meeting itself more efficient. First, test any systems ahead of time so that they’re working for everyone when the meeting starts. Second, email the agenda out so everyone knows what to expect. Third, assign someone in the meeting room to be the contact person that remote employees can email or message if they have questions, concerns, or issues. 

After the meeting, check in with any remote employees and ask them to be candid about their experience. What worked well and what could be improved? See what you can do to accommodate them in the next meeting. 

You may not be able to fully replicate the experience of physically being in the room but taking these steps can enable remote employees to feel more involved and make the meeting itself run more smoothly.

This Q&A was provided by Mineral, powering the UST HR Workplace. Have HR questions? Sign your nonprofit up for a FREE 60-day trial here. As a UST member, simply log into your Mineral portal to access live HR certified consultants, 300+ on-demand training courses, an extensive compliance library, and more.

September 30, 2022

[Webinar Recording] UST Live: Succession Planning and Preparedness

In the latest rendition of UST Live, we were joined by thought leaders from across the U.S. with expertise in succession planning. Guest moderator, Jennifer Hutchins from the Maine Association of Nonprofits, lead the conversation as the group discussed how organizations nationwide are experiencing a shift in the workforce as employees seek out other opportunities. Whether a transition occurs due to an unexpected vacancy or the anticipated departure of a long-tenured leader, it's vital that nonprofits have a succession plan in place to ensure organizational sustainability.

The group also discussed why proactively addressing how your leadership needs will evolve in the future and identifying activities to strengthen leadership capacity can help create the resiliency and agility an organization needs to thrive.

Watch now to discover:

  • Succession planning as a risk management strategy
  • Common mistakes to avoid when preparing for succession planning
  • How to encourage development and training that cultivates leaders from within

Upcoming UST Live Webinars: This webinar series was designed to equip nonprofits with the strategies and resources they need to survive (and thrive) in a constantly evolving environment. Be on the lookout for future UST Live sessions—scheduled for November.