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| Administrative
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Participation Agreement you completed, upon enrolling in the Trust,
addresses all of the responsibilities of the Administrator and your
agency's requirements as a participant. The following is a guide to
provide you with the information regarding the most frequently encountered
functions of the Administrators. |
| RECORD CHANGES |
Below
are important changes you need to understand upon
enrolling in the Trust. So that we may serve you
effectively with your unemployment claims, it will
be necessary to ensure each of these items is followed
and communicated to everyone involved in the payroll
or unemployment claims process, and that they are
informed of your Agency's participation in the Trust
and the change to a direct reimburser status.
- New
State Account Number.
Upon enrolling in the trust and receiving direct
reimburser status with the state, your Agency's
unemployment state account number will change.
This new number will be mailed directly to your
office, or to your payroll service, and a copy
will need to be forwarded to the Administrator
as soon as it is received.
- Payroll
Service Updates.
If you use a payroll service to file your quarterly
payroll tax reports and pay employer taxes,
you must inform them that you have elected to
become a direct reimburser. They should no longer
pay the state unemployment insurance tax or
collect it from your agency; however, they should
continue to report the employee information
to the state, and to provide you with wage detail
and taxable wage base information. The reports
generated by your payroll service will be used
to calculate the funds to be paid to the Trust.
- Address
of Record Change. Upon enrollment, you signed
a power of attorney form allowing the claims
monitor, TALX, to represent your Agency for
all unemployment claims issues and to make them
the "address of record" for all state unemployment
mail. It is essential that you maintain this
election. Should you receive any unemployment
claims or charge statements at your office,
please forward these items immediately to TALX
at the appropriate address for your state.
- Changes
in Agency Contacts.
Keep your Administrator updated with any changes
in your address, phone number, fax number or
key contact people.
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| QUARTERLY
CONTRIBUTION INVOICE |
| Contributions
to the Trust are due quarterly for the preceding
quarter. You will be billed during the first week
of the month following the close of each calendar
quarter. It is important that payment be made within
30 days of the date of billing. Failure to make
contributions in a timely manner will result in
your Agency's termination from the Trust. It is
your responsibility to accurately complete the invoice
with information regarding your Agency's quarterly
gross and taxable wages and contribution rate; you
will compute the quarterly amount due to the Trust.
A copy of your quarterly state payroll tax return
wage detail should be returned to the Administrator
along with the completed invoice and your remittance
to: Unemployment Services Trust PO Box 60820 Los Angeles, CA 90060-0820. |
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| CONTRIBUTION
RATES |
| Your
Agency's quarterly contributions into the Trust
are based on your assigned contribution rate and
actual taxable wages. After the initial guarantee
period, your rate is developed actuarially, based
on a formula recognizing your agency's contribution
and unemployment claim history, outstanding claims,
investment return on Trust funds held, and operating
expenses. Annual contribution rates are available
and are mailed to participants in February of each
year. |
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| EXPERIENCE CREDITS |
| Every
summer, the Trustees review the prior year's financial
results. With the assistance of the program actuary,
a determination is made as to the availability of
an experience credit for those agencies with qualifying
claims experience. If a credit is declared, eligible agencies receive a reduction in their required reserve for the approved amount. The agency may opt to have this amount refunded to them or apply it to their third quarter billing. An agency must
be an active Trust participant for three full years
before it is eligible for possible experience credits.
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| RENEWALS |
| Upon
request, your agency must complete a renewal application
with current and projected financial data. The actuary
and bond insurers periodically
require this information. This information is essential
for the Trust to maintain appropriate insurance.
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| RESERVE BALANCES |
| The
Administrator monitors your agency's contribution
and claim activity and provides this information
to the actuary for use in the determination of your
contribution rate after the guaranteed period. The
actuary determines adequate reserve balance for
the Trust and agencies. |
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| CLAIM REIMBURSEMENT |
| Quarterly
or monthly, the state will bill the Trust for each
Agency's unemployment claims paid. A charge statement
is mailed by the state to TALX, who is your agent
of record for unemployment taxes. If a charge statement
is inadvertently mailed to your office by the state,
please forward it immediately to your TALX regional
office. Upon receipt, TALX reviews all paid claims
for accuracy based on claims you or your agency
reported to them during the period. They then forward
the charge statements to the Administrator for payment.
All amounts reflected on the charge statement that
are chargeable to the Trust will be paid to the
state. If there are any amounts in dispute, TALX
will advise as to the course of action. The state
imposes penalties on late payments so it is critical
that these be routed appropriately. Late payments
may be billed back to the Agency in cases where
the Agency did not forward them prior to the due
date and allow for sufficient processing time. The
Administrator, AGIA, Inc., is available to answer
any questions you have about the program, to assist
you if you have problems with claims reimbursements,
or if you have questions about a contribution rate
or invoice statement. You can e-mail us at info@chooseust.org
or call at 888-249-4788. |
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