It’s that time of year again… time for you to look back on your workplace illnesses and injuries for 2015, ensure that you have recorded the correct information on your OSHA logs, get the report certified through a company official, and post the information in your workplace starting February 1st for three months through April 30th. The Occupational Safety and Health Administration (OSHA) recommends that the 300A summary report be posted in a conspicuous place or places where employees customarily congregate.
Employers are responsible for providing a safe and healthful workplace for their employees. OSHA’s role is to assure the safety and health of workers by setting and enforcing standards; providing training, outreach, and education; establishing partnerships; and encouraging continual improvement in workplace safety and health. Employers are required to have a Workplace Injury and Illness Prevention Program in place, with active monitoring of results. The intent of the OSHA log reporting is to summarize the year-end results and focus both employers’ and employees’ attention on workplace safety so that everyone can make safety a top company priority.
Does your nonprofit need to comply with this posting requirement, even if you’ve never had any injuries or illnesses this past year? You probably will. Most employers do.
Who needs to comply with the February 1st deadline?
If your organization has had 10 or more employees at all times during 2015, you will need to comply, unless your nonprofit’s Standard Industrial Classification (SIC) Code is included in the industry list of exclusions available at https://www.osha.gov/oshstats/naics-manual.html.
Some noteworthy advice about this reporting obligation
Assuming that your business does not fall under the exclusions of OSHA reporting, your organization must ensure that two OSHA forms are completed fully — the Form 300 (log) and the Form 300A. Both forms and the instructions can be accessed here. The good news is that the OSHA website provides fillable forms and instructions that make the job easier. There is also a brief 15-minute tutorial that provides good information to assist employers in completing the OSHA recordkeeping forms.
- Form 300: This form is used to record ALL injuries and illnesses, except those that were first aid only. This form is not posted due to privacy considerations. There are certain injuries and illnesses where you do not include the employee’s name for privacy (sexual assaults, HIV infection, etc.), and an employee may request that his or her name not be entered on this log.
- Form 301 (do NOT post): This form allows an employer to record more data about how the injury or illness occurred. As with Form 300, this form is not posted due to privacy considerations. Employee representatives, however, may have access to this form but only the portion that contains no personal information.
- Form 300A: This is the form that must be completed and posted beginning February 1st through April 30th. It contains a summary of the total number of job-related injuries and illnesses that occurred during the previous year that were logged onto the Form 300. Information about the annual average number of employees and total hours worked during the calendar year is required for calculating incidence rates. Organizations with no recordable injuries or illnesses in the previous year must post the summary with zeros on the “total” line. A company executive must certify all establishment summaries. Employers are required only to post the summary Form 300A, not the Form 300 log.
In addition to displaying Form 300A in common areas where notices to employees usually are posted, employers must make a copy of the summary available to employees who move from worksite to worksite, such as construction workers, and employees who do not report to any one office on a regular basis.
Original article was written by Laura Kerekes, ThinkHR’s Chief Knowledge Officer, and can be found here. Want more access to ThinkHR resources, including the live HR Hotline and employee handbook builder? Sign your nonprofit u for a free trial at http://www.chooseust.org/thinkhr/.